Senior Program Coordinator

Overview

The Perrone-Sizer Institute for Creative Leadership (PSi) (psicreativeleadership.org) develops a network of adaptive leaders who mobilize teams by championing racial justice and equity, integrating artistic and design thinking, and engaging with youth and families to transform schools and community-based organizations. Inspired by the work of Vito Perrone and Ted Sizer, and our co-founders Linda Nathan and Carmen Torres, PSi serves a cohort of working professionals dedicated to educational transformation. PSi is a fiscally sponsored organization of Third Sector New England, TSNE. (tsne.org)

 

Responsibilities

The Senior Program Coordinator is a key member of the Leadership Team, providing the administrative, logistical, and curricular support to ensure PSi's smooth operation.

This individual manages the intersection of digital platforms (Canvas), physical logistics, and stakeholder relations (districts, partners, and funders). We rely on this role to capture, hold, and remember the vital details of our organizational work while ensuring a seamless experience for current cohort members and alumni.

 

Essential Functions

 

Curriculum & Platform Management

• Canvas Administration: Lead the management of the Canvas course management platform. Curate and organize all digital course materials, including readings, videos, assignments, and session agendas.
• Instructional Support: Interface with adjunct faculty and guest lecturers to ensure instructional goals are clearly defined and materials are accessible to students. Assist in the development and refinement of curriculum materials as required.
• Technical Excellence: Manage Zoom sessions with participants and partners. Provide general technical troubleshooting for students and faculty. Upload video and photos from sessions in appropriate spaces. Maintain a digital archive of all key documents, forms, team notes, etc.

Logistics, Operations & Physical Setup

• Event Execution: Coordinate and implement all logistics for key program events, including the August/April Intensives, January Consultancies, and June Capstone Presentations/Graduation.
• Physical Setup & Breakdown: Lead the physical preparation for all class sessions, including coordinating with locations, managing deliveries, and the physical setup/take-down of tables, chairs, AV equipment, art supplies, and other materials.
• Documentation: Capture detailed notes from twice-weekly team meetings, monthly retreats, and district partner meetings. Maintain organized Google Drive folders and accurate tracking spreadsheets.
• Management of Supplies & Materials: Maintain inventory of all supplies and materials, place orders when consumables need to be replenished, and transport required materials for class sessions and other events as needed.

 

District, Partner & Funder Relations

• Stakeholder Liaison: Serve as a professional point of contact for school district partners (Newton, Randolph, Cambridge, Somerville, Chelsea, etc.), university partners (Cambridge College/Bay Path University), and non-profit partners (Mass Partnership for Diversity in Education).
• Financial Administration: Coordinate business office tasks with the TSNE Fiscal Sponsorship Team. Manage invoices/expenses via SAP Concur, track revenue/expenses, and assist with budget projections.
• Development Support: Assist in drafting grant proposals and impact reports by gathering participant data, student work, and program metrics.

Community Engagement & Recruitment

• Admissions: Manage the student recruitment and application process, overseeing admissions in collaboration with PSi faculty.
• Communications: Edit and publish the monthly PSi Alumni Bulletin. Maintain the website and create outreach materials/invitations for all constituents.
• Database Management: Maintain and update databases for participants, alumni, donors, and consulting clients, ensuring data integrity. Collect, analyze, and report data as needed.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

 

• Bachelor’s degree required (master’s preferred), or equivalent combination of education and 4-7 years’ experience in program coordination, project management, or a related field within a non-profit setting.
• Demonstrated track record in managing complex projects, large-sca