Seasonal Administrative Assistant

KITCO Fiber Optics, Inc.

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

The Seasonal Administrative Assistant provides flexible, high-quality administrative support across Human Resources, Quality, and general business operations. This role is ideal for someone who is organized, proactive, and comfortable juggling a variety of tasks in a fast-paced environment. You’ll help keep processes running smoothly by assisting with documentation, data entry, scheduling, compliance tasks, and special projects. May work in a particular department or float between departments. Typically has 0-2 years of experience and works under close supervision.

Location: Norfolk, VA
Employment Type: Seasonal / Temporary
Duration: [e.g., 3–4 months, Summer Season]
Hours: 24 hours

Human Resources Support

• Assist with onboarding tasks such as preparing new hire packets, scheduling orientations, and collecting required documentation.
• Maintain employee files and ensure records are accurate and up to date.
• Help track attendance, training completion, and other HR metrics.
• May perform other tasks or participate in special projects as assigned.

Quality & Compliance Support

• Assist with document control, including updating SOPs, forms, and logs.
• Support internal audits by organizing records, gathering evidence, and tracking corrective actions.
• Help maintain quality dashboards, spreadsheets, and compliance reports.
• Perform basic data entry and verification to support quality initiatives.

General Administrative & Operational Tasks

• Provide day-to-day administrative support such as filing, scanning, copying, and organizing documents.
• Assist with scheduling meetings, preparing agendas, and taking meeting notes.
• Support special projects across departments as assigned.
• Help maintain office supplies, inventory lists, and shared workspaces.
• Respond to internal inquiries and route information to the appropriate team members.

Qualifications

• Previous administrative experience preferred 0-2 years; HR or Quality experience is a plus but not required.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new systems.
• Excellent attention to detail and accuracy.
• Strong communication skills and a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable, adaptable, and able to work independently with minimal supervision.
• Ability to work as part of a team and willing to help.

Physical & Work Environment Requirements

· Sitting for Extended Periods: Administrative assistants often spend a lot of time sitting at a desk working on a computer.

· Manual Dexterity: Proficiency with computers, office equipment, and handling various office tasks such as filing documents, typing, and using the telephone.

· Lifting and Carrying: Occasionally lifting and carrying items such as office supplies, files, and small packages. This typically involves lifting weights of up to 10-20 pounds.

· Visual Acuity: Good vision is needed to read and type documents, view computer screens, and handle other visual tasks.

· Hearing and Speaking: Clear and effective communication, both in person and over the phone, is crucial. This requires good hearing and speech capabilities.

· Mobility: Ability to move around the office to perform tasks such as filing, retrieving documents, or attending meetings.

· Reaching and Bending: Occasionally reaching, bending, or crouching to access files, office supplies, or equipment.

· Walking: Some roles may require walking around the office or to different parts of a building for tasks or meetings.

Benefits
We are committed to supporting our employees with a competitive and well-rounded benefits package our offerings include:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Short-term and long-term disa