Administrative Assistant

Why Work for Park Lawn Corporation?

Service

• At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
• Work with leading experts in the funeral and cemetery profession.

Benefits

• Financial assistant programs encouraging employees through education and development in industry related subjects.
• Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.
• Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
• Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
• Employee Discounts on services, merchandise, and property to help our team members in their time of need.

Culture

• We value honesty, courage, integrity, ethical behavior and the development of personal growth.
• We are rooted in the communities to provide a personal touch to every family we serve.
• We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.

Summary/Objective

This position is an administrative role in Park Lawn’s corporate office in Houston, TX and is responsible for performing a variety of administrative and general office support-related tasks to ensure the corporate office runs smoothly.  The role reports to the Corporate Office Manager.

Essential Functions

• Performs general clerical support duties for various departments.
• Creates and/or maintains spreadsheets and correspondence as needed.
• Assists with event set-up and teardown.
• Serves as primary backup to front-desk reception, answering telephone calls, route calls to appropriate parties and provide answers to general inquiries as needed.
• Greets and directs guests and visitors in the main reception area.
• Updates and maintains user information in company computer applications such as learning management system and/or fuel/fleet card program.
• Assists with assigning, updating and/or troubleshooting parking and security badge assignments for corporate employees.
• Processes and codes general administrative invoices for timely payment, researching and resolving any issues or discrepancies with vendor accounts.
• Processes expense reports for members of executive leadership as requested.
• Assists with mail distribution, mailouts and/or express shipments and deliveries.
• Coordinates and maintains office supplies and equipment.
• Conduct twice daily conference room readiness inspections.
• Performs daily set-up and teardown of coffee bars and breakroom serving areas.
• Assists with reoccurring office and hospitality supply inventory and rotation.
• Assists with event set-up and teardown.
• Accompany established service vendors during on-site visits as needed.
• Other duties as assigned.

Competencies

• Communication Proficiency.
• Teamwork Orientation.
• Detail Orientation.
• Thoroughness.
• Customer Service Orientation.
• Time Management.

Required Education, Experience, Certifications and Licensure 

• High School Diploma or equivalent.
• Minimum two years of administrative experience.
• Working knowledge of basic accounting principles
• Proficient with multi-line phone systems and general office equipment
• Valid state issued driver’s license in good standing and acceptable driving record. 

Additional Eligibility Qualifications

• Attend and perform work in a professional and courteous manner in accordance with the employer’s requirements.
• Able to read, write and speak English fluently. Bilingual is a plus.
• Proficiency and accuracy with numbers.
• Able to maintain a strict level of confidentiality.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required.
• Excellent interpersonal and communication skills.
• Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.
• Maintains a positive attitude and working environment through organization and communication.
• Ability to prioritize tasks, and exercise good judgment.
• Professiona