Senior Executive Administrative Assistant for Student Affairs

Position Title:

Senior Executive Administrative Assistant for Student Affairs

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 5 years of related experience

Preferred Qualifications:

Direct experience in a complex administrative setting providing support to a senior administrator
Experience with software programs such as Microsoft Office Suite and Workday
Proficiency in calendar management
Familiarity and/or knowledge of the organization of Iowa State University
Experience working in a higher education setting

Job Description:

Are you a highly organized professional looking for an exciting, new challenge? Are you someone who enjoys working in a fast-paced environment?

If so, we’d like to meet you! Iowa State University seeks an experienced Senior Executive Administrative Assistant to join our dynamic team in support of the Senior Vice President for Student Affairs. This is a unique chance to dive into an executive-level role where collaboration, initiative, and professionalism are key.

The Division of Student Affairs colors outside the lines of academics to offer each student unique ways to be healthy, happy, and curious about whatever interests them. And should they meet an obstacle, our staff connects them to the resources and services they need to stay on track. We help students build community and life skills so when the time comes, and they are ready to tackle more than the workforce…they can take on the world. If you are looking to join a team that is making an impact on students’ lives, this is a great opportunity for you!

We are looking for a professional adept at anticipating senior leadership's needs and addressing them with sound judgment and initiative. Someone who thrives under pressure, maintains a composed and professional demeanor through all situations, and can coordinate complex issues and information effectively across different levels will be successful in this position. Flexibility and adaptability to change are vital to flourish in this role. Additionally, essential skills that are important for success include maintaining confidentiality, proactive planning, and the ability to effectively collaborate within a team environment. An individual who can plan strategically and pivot when necessary will thrive in this role.

In this role, you will focus on providing unparalleled administrative support for our Senior Vice President, encompassing a variety of tasks from information compilation for report preparation to handling sensitive matters with the utmost discretion and professionalism. At Iowa State University, you’ll find a welcoming community that values collaboration and innovation. We’re looking for someone with a dedication to excellence and a drive to contribute to our vibrant team.

This position offers exposure across the division and the opportunity to interact with students. This individual will have the opportunity to make a real impact and enhance student's experiences at Iowa State University!

Example of Duties
• Performs non-routine and varied administrative and secretarial duties.
• Manages, coordinates, schedules, and maintains calendar or program activities.
• Prioritizes and responds to requests for meetings.
• Plans agenda and arranges travel.
• Acts as a liaison with internal and external groups.
• Compiles data, statistics, and other information and materials for meetings.
• Composes correspondence.
• Plans events and performs special projects.
• Takes on project work on behalf of a senior administrator or division.
• May act on behalf of a senior administrator or division.

This position serves at the pleasure of university administration and is exempt from certain P&S policies.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

This posting will be open until filled. However, to receive full consideration, applications should be received by August 4th, 2024.

Level Guidelines
• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals
• Applies senior-level professional knowledge and expertise to work requiring greater latitude
• Solves moderately complex problems and regularly exercises judgment to determine appropriate action
• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
• Responds to complicated inquiries and provid