HR Assistant

Job Type Full-time Description Company Description

EDMO is a thriving educational nonprofit that has been inspiring and empowering young minds since 2004. With a dedicated team of 30+ passionate full-time professionals and 400+ summer and school year staff, we have grown into a leading provider of out-of-school program providers.

Our award-winning summer camps and after-school programs have reached hundreds of thousands of children, making a significant impact in their lives. Over the years, EDMO has gained recognition for its innovative approach to STEAM (Science, Technology, Engineering, Arts, and Math) and SEL (Social and Emotional Learning) education, as well as its commitment to making learning engaging and accessible to all.

EDMO's growth trajectory has been impressive, with expansion into multiple regions and over 200 partnerships with school districts in Northern California. Our organization's commitment to quality programming and equitable access has been acknowledged through various accolades, including:

• Recipient of the 2020 NSLA Excellence in Summer Learning Award
• Voted "Best of the Bay" for 15 consecutive years
• Featured on CNN, ABC, TODAY, Common Sense Media, Wall Street Journal, NPR Forum, and more!

With a strong foundation and a clear vision for the future, EDMO continues to make a positive difference in the lives of children and communities. We envision a more connected world where all people feel confident on their journey toward self-discovery and cultivate a deep sense of responsibility.

Join our team and be part of an organization that is providing every child with the opportunity to cultivate curiosity, courage, and kindness! 

Requirements

The HR Assistant will provide administrative support to the Human Resources department, helping to ensure efficient and effective HR operations. This is a great role within our HR team for someone who has a few years’ experience in the field already and ideal for someone who is detail oriented, proactive and dedicated to fostering a positive, inclusive work environment. 

Key Responsibilities:

• Administrative Support:
  • Manage HR correspondence, schedule interviews, and organize meetings.
  • Prepare and maintain employee files and documentation.
  • Assist in preparing HR reports and data for management.
  • Assists with the preparation of the performance review process.
• Recruitment and Onboarding:
  • Support with job postings and screening resumes.
  • Coordinate interview schedules and communicate with candidates.
  • Support the onboarding process by preparing new hire paperwork, processing employee eligibility, orientation materials and scheduling training sessions.
• Employee Records & HRIS Management:
  • Maintain and update employee records in the HR Information System, Paylocity.
  • Ensure data accuracy and confidentiality in accordance with organization policies and legal requirements.
  • Processing changes to employee information within Paylocity
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Benefits Administration:
  • Assist with benefits enrollment and answer employee inquiries regarding benefits, policies, and procedures.
  • Support the coordination of employee benefits and HR initiatives.
• Employee Relations & Support:
  • Serve as a point of contact for employee questions regarding HR policies and procedures.
  • Support with investigation on employee concerns as needed
  • Help coordinate employee engagement and recognition programs.
  • Support efforts to maintain a positive, respectful, and inclusive work environment.
• Compliance & Confidentiality:
  • Serve as a trusted advisor and provide guidance to employees and managers on HR policies, procedures, and employment-related matters. Ensure HR policies and procedures are accurately documented, distributed, and adhered to by employees. Provide guidance and clarification to employees regarding HR policies and practices.
  • Handle sensitive information with discretion.
  • Ensure compliance with federal, state, and local employment laws and regulations, organization policies and recommended best practices.
  • Assist in maintaining updated knowledge of HR best practices.
  • Performs other related duties as assigned.

Knowledge, Skills and Abilities:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.