Executive Assistant Hospital Administration

Position Summary

The Executive Assistant assists the CEO, and CFO with day to day operations by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication skills in dealing with physicians, staff, patients and the public where assertive but tactful demeanor is required, maintains confidential files of correspondence and statistical reports and documents relative to the operations of hospital administration, prepares confidential correspondence with little or no direction, and coordinates, assists and attends when necessary, a variety of  meetings, seminars and /or programs. Performs miscellaneous duties as assigned.  

• Screens incoming calls, redirecting when necessary, greets and directs appropriately visitors visiting the Administrative office in an efficient and courteous manner, responds to complaints and problems from staff, physicians, and families in a tactful and timely manner,
• Coordinates all reports, correspondence and information required by CEO, and CFO in a timely and accurate manner, handles typing and dictation in an expeditious manner and receives, reads and sort all incoming mail, redirecting when necessary to proper departments.
• Attends, assists, and adjusts schedules in meetings and prepares agendas and minutes as required in a timely manner to minimize conflict in calendar, catering requests are sent through the proper process, ensures that the CEO, and CFO are kept current of changes in schedules and covers for the other Executive assistants as needed during times of absence.
• Organizes and maintains all files for the CEO, and CFO as well as files for the maintenance of the Administrative office.
• Prepares/submits expense reports in a timely manner for the CEO, and CFO and oversee organization of flow/supplies for the Administration office. 

 

• High School diploma, GED, or equivalent certificate.

 

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Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law. 



Are you a results-driven leader ready to make a meaningful impact to patients, caregivers, and your community? At Palm Beach Gardens Medical Center hospital, were seeking an innovative and experienced healthcare leader to drive excellence and inspire our team towards exceptional patient outcomes and operational success.

At Palm Beach Gardens Medical Center, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status