Maintenance Administrative Specialist

Company Description

Walgreens is a trusted and convenient local health destination that millions of Americans rely on every day.

Our founder, Charles R. Walgreen Sr., was known for finding new ways to connect with customers on a personal level and treating each person like a guest in his own home. For over a century, we have expanded that personal connection through our network of neighborhood pharmacies and our innovative health services and products.

The foundation for all of this is our trusted pharmacy expertise, and our team members who provide essential care that helps people achieve better health outcomes at an affordable cost.

Job Description

Job Description

Supports the Distribution Center (DC) maintenance departments, to coordinate and sustain the procurement activities required in the areas of facilities, material handling equipment and processes needed to maximize operations performance and up-time.  Responsible for administrative functions of Maintenance Department, completing monthly Key Performance Indicators (KPI), utilizing CMMS system (creating work orders, reports, tracking, purchase orders, PM schedules), and receiving inventory. 

Job Responsibilities

• Uses Computerized Maintenance Management System (CMMS)-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to the manufacturer’s recommendations and good maintenance practices.
• Records and reports department monthly and year end budget numbers.
• Purchasing, receiving, and inventory control of parts, materials and supplies for the department and general DC.
• Responsible for all parts issues, new and rebuilt. Creates and produces reports, correspondence and documents using Word and Excel spread sheets.
• Responsible for documentation and tracking of department expenditures for Building Repairs, Janitorial and Equipment Repairs. Provides documentation and explanations for monthly / annual expense overages.
• Monitors daily transactions in department variable accounts. Notifies Managers of overages and will supply documentation to support overages.
• Originates, negotiates, investigates, and invites vendors to bid on supplies, materials and material handling spare parts and develops bid documents for pricing.
• Tracks and closes all vender work orders and compiles into CMMS system.  Reviews and reports discrepancies in vendor orders, pricing, deliveries, and warranties.
• Promptly and accurately files and matches invoices to purchase orders for prompt payment to vendors and suppliers.
• Responsible for radio issues to include audits, repairs, and negotiating purchase prices.
• Works with Maintenance Manager to maintain MSDS logs to OSHA standards.
• Exercises independent judgment, discretion, and confidentiality in performing daily work tasks & supports safety program documentation.

Qualifications

• High School diploma/GED and at least 2 years of experience in administrative support.
• Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
• Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
• Experience using Windows, Outlook, and DOS based programs.