Executive Business Administrator

Security, Compliance, and Identity {SCI} are mission critical for the world that is becoming increasingly digital. Our team’s mission is to build a safer world for all with AI-first end-to-end security, purpose-built for the age of AI. We are a dynamic team with a variety of backgrounds, and a deep passion for the success of others and the team. You are curious, eager to learn from others, and to provide inspiration and guidance. You are up for big challenges, enjoy the journey to clarity, and know when to push yourself and others for greater success.

Our team is constantly evolving and innovating to meet the changing demands of our customers. We are looking for an Executive Business Administrator who enjoys collaborating toward shared goals and taking the initiative to solve, plan, and execute to move the team forward.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.  
  
In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.  

Responsibilities

• Calendar Management: provide strategic calendar management and time planning support for two General Managers (GM), based on a deep understanding of each GM operating style (e.g., personal needs, allocation to business priorities) and in alignment with the Customer Solution Area (CSA) rhythm of the business.
• Travel Management: manage travel arrangements (e.g., accommodation, transportation, security) for GMs and/or leadership team; execute logistics of agenda (e.g., building visits agenda, briefing leader, sharing information with countries), and act as a stand-by resource to address issues during business travel.
• Rhythm of Business (RoB): support GMs and leadership team in execution of the business cadence (scheduling/meeting logistics) based on the deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business; recognize RoB patterns and propose improvements.
• Team Management Support: in collaboration with Global Talent Acquisition (GTA) and hiring managers facilitate recruitment, land on-boarding activities (e.g., new-hire equipment, workstations, distribution lists), support GMs and Security CSA lead Executive Assistant (EA) in managing headcount including transfers/departures, reporting, and transactions within headcount management tools.
• Event Coordination and Logistics: Supports planning, coordination, promotion, and support for internal and external events, act as a point of contact for unforeseen circumstances during events, and support event teams in post event close out (e.g., tracking event results/attendance, distributing post-meeting materials).
• Resource Management: oversee planning of equipment based on business needs; serve as interim approver for expense approvals and prepare expense reports on behalf of respective GMs, support the team in planning and reporting of discretionary budget (e.g., morale, hardware, supplies) and vendor and supply management.
• Cross-Functional Collaboration and Communication: develop and foster strong relationships with stakeholders across partner organizations (e.g., business-support professionals, Human Resources, Finance) to enable your leader and/or team's work; serve as a liaison between executives and teams.
• Our commitment to you: Champion your success and career goals at every level of our leadership. Provide the opportunity to drive material impact to Microsoft, our customers, and partners. Provide opportunities to gain new experiences, learn, grow, and advance your career journey. Support who you are as your authentic self and provide an inclusive environment where trust and shared perspectives are rewarded. Empower you to identify additional areas of impact and chart your own path.
• Other
  • Embody our c