Senior Commercial Coordinator

Company Information

Legend Biotech is a global biotechnology company dedicated to treating, and one day curing, life-threatening diseases. Headquartered in Somerset, New Jersey, we are developing advanced cell therapies across a diverse array of technology platforms, including autologous and allogenic chimeric antigen receptor T-cell and natural killer (NK) cell-based immunotherapy. 

Legend Biotech entered into a global collaboration agreement with Janssen, one of the pharmaceutical companies of Johnson & Johnson, to jointly develop and commercialize ciltacabtagene autolecuel (cilta-cel) in 2017. Our strategic partnership is designed to combine the strengths and expertise of both companies to advance the promise of an immunotherapy in the treatment of multiple myeloma.

Legend Biotech is seeking Senior Commercial Coordinator as part of the Commercial team based in Raritan, NJ. 

Role Overview

The Senior Commercial Coordinator will play a pivotal role in overseeing and coordinating projects within the commercial sector. The coordinator will be responsible for ensuring that projects are executed efficiently, on time, within budget, and to the satisfaction of our project leads. This role requires a keen attention to detail, strong organizational skills, and the ability to collaborate effectively with various teams and stakeholders.

Key Responsibilities  

•  Communication and Relationship Management for Field Force
  • On Board new hires for Commercial team (in-house and field-based)
    1. Review processes/systems used and complete training, when necessary
    a) TCP (time off entry system)
    b) Concur (travel and expense system)
    c) Monday.com
    2. Process administrative requests
    a) Order printer/new hire supplies
    b) Order business cards
    c) Complete Concur account set-up request
    d) Notify project lead in Finance to enter new hire into
    Monday.com
    e) Order corporate credit card
    f) Update departmental/team distribution lists
    g) Update departmental organization chart
    h) Forward company holidays
    i) Forward payroll calendar
    j) Update time sheet tracker
    k) Update employee listing/headcount numbers for Finance
    l) Keep updated field roster on SharePo
• Serve as the primary point of contact for new hires
  
• Maintain strong relationships with field-based employees, ensuring their needs and expectations are met.
  
• Communicate updates in a clear and timely manner.
• Team Collaboration
  • Facilitate collaboration and communication across internal teams.
    1. Congress Management
    a) Work with vendor to compile SOW based on various congress requirements
    b) Collaborate with function heads to identify attendees for each congress
    c) Meet weekly with vendor to review registrations and hotel reservations for attendees
    d) Track updates and communicate in a timely manner to our vendor to avoid unnecessary charges
    e) At congress end, review reconciliation of charges from vendor to ensure accuracy and submit invoices for processing
    2. Compliance
    a) Work with Compliance to track congress attendees to ensure proper training is done prior to congress attendance
    b) Ensure that Compliance is updated with a state listing for healthcare compliance requirements for our field teams
    3. Account Coverage Map
    a) Keep an up-to-date roster of accounts and field assignments for CTAS, CTCE and share with Janssen counterparts
• Schedule and organize team meetings, track action items, and follow up on
  deliverables.
• Documentation and Reporting
  
  • Maintain accurate project documentation, including contracts, schedules,
    budgets, and change orders.
  • Budget for Commercial Team
    a) Work with project leads to confirm necessary documentation for
    project to include CDAs, MSAs and/or SOWs
    b) Submit requests to legal for documents to be created and act as
    liaison between legal and vendor to fully execute necessary
    documents
    c) Work with vendor to submit SOW into SAP system to create a
    purchase order and then track submitted invoices for approval
    and payment
    d) Coordinate directly with vendor any necessary SOW addendums
    for budget increases and process updates through Procurement
    e) Follow up with project leads to r