Executive Assistant to the CEO

 

Join our Team as an Executive Assistant!

 

The Role:

We’re seeking a passionate and dedicated Executive Assistant who brings enthusiasm, decisiveness, organization and expertise to the table. The Executive Assistant provides high-level administrative support to the President and Chief Executive Officer (CEO) in a fast-paced, dynamic environment. This role serves as a trusted partner and extension of the CEO, ensuring efficient management of priorities, effective communication, and seamless coordination of internal and external relationships. The ideal candidate is proactive, detail-oriented, and able to exercise discretion and sound judgment in all interactions.

 

What You’ll Be Doing:

 

Executive Support

• Manage the CEO’s calendar, schedule, and travel logistics with precision and foresight.
• Anticipate needs and proactively resolve scheduling conflicts, ensuring optimal time management.
• Prepare, edit, and manage correspondence, presentations, and reports—often of a confidential nature.
• Coordinate and track key deliverables, initiatives, and follow-up actions from executive meetings.

 

Board and Leadership Coordination

• Support Board of Directors’ activities, including meeting scheduling, logistics, material preparation, and recordkeeping.
• Liaise with executive leadership and department heads to align communications and ensure organizational priorities are executed effectively.
• Assist in preparation for leadership meetings, retreats, and strategic sessions.

 

Communication and Relationship Management

• Serve as the first point of contact for the CEO, managing inquiries and correspondence with professionalism and confidentiality.
• Build and maintain strong relationships with internal and external stakeholders, including board members, community leaders, and partners.
• Draft and proofread high-level communications, ensuring accuracy, tone, and consistency with the organization’s brand and values.

 

Operational Excellence

• Maintain organized filing systems, records, and information management processes.
• Partner with Finance and HR as needed on expense reporting, approvals, and administrative processes.
• Support special projects and initiatives as assigned by the CEO, often involving cross-functional collaboration.

 

What We’re Looking For:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum of 7 years of experience providing executive-level administrative support, preferably in a complex or mission-driven organization.
• Exceptional organizational, communication, and interpersonal skills.
• Demonstrated ability to handle sensitive and confidential information with integrity.
• Proficiency in Microsoft Office Suite, calendar management software, and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
• Strong judgment, discretion, and the ability to work independently while managing multiple priorities under pressure.

 

What Sets You Apart:

• Strategic thinker with a proactive, “no-task-too-small” mindset.
• Highly professional, poised, and adaptable to shifting priorities.
• Confident and diplomatic in managing relationships across all levels of the organization.
• Demonstrated commitment to excellence, accountability, and continuous improvement.

 

Where and When You’ll Work:

• Enjoy the best of both worlds with a hybrid schedule—collaborate in person Monday through Wednesday at our Columbus, Indiana office and work remotely Thursday and Friday.

 

What Your Total Compensation & Benefits Package will look like:

 

Salary - $73,840 - $94,670 per year. Compensation depends on the selected candidate’s education and experience.

Relocation: This role may be eligible for relocation assistance.

 

World Class Benefits:

• Competitive Salary
• Performance Bonus
• Generous Paid Time Off and 13 Paid Holidays
• Affordable Medical plans and no-cost Dental & Vision options
• 100% 401(k) match up to 6%
• Company-Paid Life Insurance, Short-Term Disability, and Long-Term Disability
• Tuition Assistance Program
• Employee Assistance Program (EAP) with access to mental health care