Sr. Talent Coordinator

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Purpose

The Sr. Talent Coordinator performs a variety of recruitment functions to attract and align exceptional talent with business needs. This position ensures compliance with legal requirements and demonstrates continuous commitment to employee engagement. The Sr. Talent Coordinator will also oversee the onboarding function and serve as the administrator for new hire classes.

Essential Functions

Scheduling

• Schedules phone screens and interviews for recruiting staff and hiring teams.

• Prepares and communicates interview schedule and serves as primary point of contact for candidates and internal staff involved in the hiring process.

• Manages day-to-day feedback and operates as the main user for the automated scheduling system.

Travel Support

• Partner with candidates to coordinate and confirm travel logistics for onsite interviews, ensuring a smooth and timely booking process

• Manage travel coordination for new hire orientation, including sending guidance for booking, assisting with logistics, and confirming arrival to ensure a smooth onboarding experience

• Submit and manage all travel expenses for candidate's interviews, as applicable

• Coordinate conference room bookings for interviews, collaborating with, the administration community, IT and hiring managers to ensure space and technology needs are met,

• Liaison for Talent Acquisition in partnership with Security Services and administrative team on shared hiring need responsibilities

• Communicates and manages applicable updates to the internal travel SharePoint site

Pre-hire Activities

• Conducts a weekly new hire update call with key stakeholders.

• Prepares and sends background and drug screenings, including U.S. Treasury background checks, additional pre-employment requirements.

• Tracks receipt and completion throughout the background process and keeps recruiting staff abreast of status.

• Manages communication process on background clearances and start date updates to candidates and staff.

• Represents company in a highly professional manner and demonstrates the highest level of integrity and confidentiality.

• Work cross functionally to resolve day-to-day issues and escalate when needed, ensuing smooth canidate experience and minimal disruption to the business

Program Management & Administrative Duties

• Oversees the employee referral bonus program and administers payouts

• Responsible for administering and collecting results of the candidate experience survey

• Monitor EWS recruiting shared mailbox

• Conducts and records results of quarterly FCRA internal team audit

Minimum Qualifications 

• High School diploma or equivalent. 

• 5 or more years’ of related experience in a  HR support role or in a high volume administrative role in a professional environment 

• Experience maintaining and utilizing various ATS systems (applicant tracking software). 

• Knowledge of employment-related legal requirements 

• Effective verbal, written and interpersonal skills 

• Strong attention to detail and follow-up skills 

• High sense of urgency and ability to multi-task 

• Must demonstrate professionalism, high level of customer service, and confidentiality 

• Proficiency in Micr