Administrative Assistant

Overview

About the Role

Performs a wide variety of administrative and support services within the Purchasing Department. Assists in the planning and support of program activities. Coordinates office operations. Full and complete responsibility for all Compliance Document issuance and tracking.

Responsibilities

What You’ll Do

• Responsible for providing administrative, analytical, computing and staff support for the department.
• Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
• Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.  
• Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.
• Actively manages the University-wide Contract database.
• Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.
• Serves as principal liaison between the department and other administrative units such as Accounts Payable, Human Resources and Information Services and Technology.

Qualifications

What You’ll Bring

Required:

• Associate's Degree plus two (2) years of administrative/secretarial experience.
• Must be PC literate including knowledge of Word, Banner, MarketPlace.
• Additional related experience may be substituted for the degree on a year-for-year basis.

What We Offer

• Paid Time Off (PTO)
• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development 

Compensation

The expected salary range for this position is TC/2000 - $27.20–$ 27.70- $ 28.53 per hour, in accordance with the New Jersey Pay Transparency Law; final compensation will be commensurate with experience and qualifications.

 

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.

 

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you