Scheduled Hours

40

Position Summary

This position is responsible for the financial operations of a set of divisions including 1) financial reporting and analysis, budgeting and forecasting 2) compliance with University, Federal, International, and other requirements, regulations and policies, 3) processing journal entries and budget adjustments, 4) Internal Controls 5) Liaison and resource for division directors and managers regarding budget and financial issues.

Job Description

Primary Duties & Responsibilities:

Reporting and Analysis

• Prepares financial reporting packages for area directors and division managers, analyzing and highlighting significant budget and year over year variances.
• Serves as primary contact for area directors and division managers, providing requested information, resolving issues and providing guidance and direction of the financial impact of new initiatives.
• Holds quarterly meetings with area directors and division managers to discuss issues/initiatives in their areas with budgetary impacts.
• Works with area personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
• Works with Accounting Services’ school accountant on quarterly Core report variance explanations (year-to-year actuals and budget-to-actuals) per the Core report schedule.
• Determines reporting needs and create customized user reports for divisions that are tailored to their specific operational needs. Remain current in new applications to ensure effective and efficient delivery of information.
• Analyzes income and expenses, makes investigations, assembles data and prepares projections and reports for planning and decision making. Processes journal entries and budget adjustments for restricted and unrestricted accounts as necessary. Incorporates data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.

Budgeting and Forecasting

• Provides assistance and supports to area directors and division managers in developing their annual departmental budgets. Ensures departmental budgets adhere to the school’s parameters and recommendations for the school-wide annual budget and resolves any discrepancies or deviations from the established recommendations.
• Prepares the budget reporting package and assist with PowerPoint presentations for submission to leadership team. Provides summarized and detailed reports on historical, current and projected activity and footnote significant variances.
• Manages entry and balancing of the departments’ budgets in the school’s budget workbook and also manages submission and balancing of the departments’ budgets into the university’s Reporting and Planning System.
• Ensures the current budget in the Administrative Information System is updated once the departments’ budgets are approved by the Dean.

Financial Operations

• Provides day-to-day oversight of financial transactions for assigned divisions. Researches discrepancies and deviations from university or school policies and communicates with key department personnel.
• Approves unrestricted and restricted non-payroll financial transactions for assigned departments.
• Provides training to department personnel on university and school systems, policies and procedures.
• Performs document processing functions as needed.

Other Responsibilities (May include some or all of the following)

• Managing Restricted Funds – maintains records, reporting and budgeting for restricted funds including gifts, endowments, scholarships, grants and contracts.
• Revenue and Other Account Reconciliations.
• Salary Budgeting, Reporting and Analysis.
• Prepares accounts receivable accrual journal entries and customer invoices.
• Updates compensation benchmarking reports for the department leadership.
• Works with university Central Finance Operations including but not limited to: School Accounting, Financial Aid, Alumni and Development, Gift Accounting, Payroll and Human Resources, Tax, Accounts Payable.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management rese