Billing & General Affairs Staff

Company Description

Contract Period: 1yr.

Full-time, On-site

Pay Rate: ~$25~/hr DOE

Job Description

• Follow SOP and Work Instructions, update as needed and ensure financial closing requirements as well as forecasting and closing all books timely
• Ensure all vendor invoices & monthly customer invoice is submitted & paid timely
• Check with vendors for new invoices, keeping track of what day of each month each vendors sends in the invoices
• Review invoice for any unusual or outstanding charges, and submit to Site Manager for approval
• Submit approved invoices to respective Finance departments for payment
• Ensure all vendor payments are made timely without no stoppages in service
• Generate daily labor analysis report & billing report
• Make cost saving proposals
• Update site roster monthly, applying changes to labor analysis
• Execute daily safety & compliance walk, propose needed repair/work to Site Manager for approval
• Obtain quotations for site improvement work
• Work with Site Supervisor to complete repairs & maintenance on MEH’s including communication with vendors
• Maintain warehouse/office supply inventory & fulfill based on usage to avoid run out
• Monitor trends and report changes to Management for action
• Perform ad-hoc reporting, as required.
• Perform other job related duties as required
• Flexible to work overtime as required

Qualifications

• Strong organization & communication skills
• High school GED or higher
• Ability to effectively work under the pressure of deadlines in a multi-task, production environment
• Detail oriented, with the ability to thoroughly research, analyze and develop solutions to complex processing and workflow issues
• Ability to quickly grasp situational issues and derive solution to problem
• Proficient with Microsoft Excel with v-lookups and pivot tables
• Excellent presentation, communication, and organizational skills including effective written and verbal communication skills to communicate with various levels of the organization

Additional Information

All your information will be kept confidential according to EEO guidelines.