Director of Ambulatory Practice Operations, Heywood Medical Group, 40-Hour, Days

Overview

You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!  

Hours:  40-Hour, Days

 

Job Summary:The Director of Practice Operations report director to the Vice President of Ambulatory Services andExecutive Director of Heywood Medical Group. The Director of Practice Operations is a key leadership roleresponsible for overseeing the strategic, financial, and operational performance of all outpatient medicalpractices within the Heywood Medical Group. This individual ensures efficient day-to-day operations, fostersa culture of excellence in patient care and service delivery, and supports the alignment of clinical andadministrative functions with organizational goals. The Director collaborates closely with physicians,advanced practice providers, clinical teams, and administrative leaders to implement best practices, optimizeworkflows, and ensure regulatory compliance. This position plays a critical role in driving practice growth,enhancing patient satisfaction, and managing operational budgets, staffing, and performance metrics toensure the highest quality of care in a cost-effective manner.

Responsibilities

Organizational Expectations

 

Behavioral AttributesThe following behavioral attributes are required: achievement motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.

 

Essential Functions

• Ensures that each office practice follows HMG office policies and procedures; adheres to all Heywood Healthcare policies and procedures and local, state and federal laws, rules and regulations; and maintains all JCAHO, OSHA, RHC and other standards relating to the operation of a physician office involved in the practice of medicine.
• Participates in the process of interviewing, hiring, training, appraising, handling corrective actions, addressingcomplaints and resolving problems of managers.
• Ensures that practice managers resolve conflicts and promote cohesiveness in their practices, serves as liaisonbetween the practices and other clinical and administrative components of HMG, and intervenes as necessary ifproblems or disputes continue.
• Researches and reviews reports for unusual operational practices.
• Remains current with coding and insurance practices so as to be able to provide a resource to managers concerning requirements.
• Serves as the primary liaison with other areas of HMG to improve efficiencies, simplify procedures, and increaseproductivity.
• Maintains an up-to-date knowledge of the tasks performed in all practice offices, including such things as registration, charge posting, cash balancing, billing, auditing, reception, supply acquisition, customer service, patient financial counseling, etc.
• Prepares reports and analysis reflecting progress, adverse trends and appropriate recommendations or conclusions for improvements or course corrections.
• Assists managers to prepare and maintain departmental budgets and monitors the execution of the budget.
• Meets regularly with managers and office employees to bring them up-to-date on activities and new policies and to discuss problems and opportunities.
• Assisting with daily operations, including patient flow, staffing, and resource allocation to ensure smooth clinic functioning
• Completes 90 day and annual evaluations
• Assists in Quality measures tracking and reporting
• Completes all Annual Mandatory Education requirements
• Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors

Statement of Other Duties

 

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related 

Qualifications

Job Requirements

 

Minimum Education

• Bachelor degree in Business / Health Management or Associates degree with additional practice management experience

Minimum Work Experience

• Minimum of 5+ years of experience as a Practice Administrator / Practice Manager 

Required Skills

• Demonstrated ability to mentor and develop high-performing teams, including practice managers,supervisors, and frontline staff, to promote leadership growth and succession planning.
• Skilled in providing constructive, real-time fe