SECRETARY OF STATE (DEPT OF STATE)

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:

Preserve our history

Promote engagement; and

Protect the future

The office strives to achieve this mission by being trusted, accessible, innovative, and secure

Candidate Desk Analyst

Job Location:

Address:   1700 W. Washington St. | Phoenix, AZ 85007

Posting Details:

Salary: 50,000 

Grade: 19

Job Summary:

The Election Services Division of the Office of the Arizona Secretary of State is seeking a dedicated employee to serve as an Elections Analyst. This position will assist in administering elections, provide customer service to voters and the regulated community, communicate with Arizona counties, and maintain compliance with state and federal election laws. The main focus of the Election Analyst will be managing the Candidate Desk.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Lead the planning and administering of the candidate petition review process, to include working with vendors and third parties to prepare and execute review process for candidate petitions. Develop training materials and handbooks. Present information to stakeholders and interested parties regarding the candidate filing process. Follow court challenges at the close of the candidate filing process.

Act as the primary contact for candidates and campaigns about the candidate filing process. Provide customer service to voters, election officials, and the general public regarding elections and voter registration. Provide support and guidance to the regulated community and the general public in areas of petition circulators, campaign finance, financial disclosures, E-Qual, etc.

Act as subject matter expert in financial disclosure laws and regulations. Draft training materials and handbooks to assist filers in achieving compliance with disclosure requirements. Communicate with officeholders and proxies, judicial officers, and court administrators to provide accurate and concise filing information and instructions. Work with court administrators to track and inform new appointees of filing obligations.

(cont'd) Track financial disclosure filings and initiate enforcement proceedings as necessary.

Assist ballot measure desk lead in administering petition review process for initiatives, referendum, and recalls; developing training materials and handbooks for ballot measures; processing circulator registrations related to petition circulation; creation of training materials and handbooks for circulator registrations.

As required, serve in a general capacity to accomplish Elections Division goals and meet deadlines. Provide support to upline managers by occasionally coordinating employee teams or working with specialized staff to complete projects. Assist fellow staff during periods of heavy volume.

Help maintain candidate-related information presented on the Secretary of State website, while ensuring content quality and functionality. Provide timely and accurate updates to election-related pages.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skills In:
-Microsoft Office Suite
-Multitasker in fast paced environment
-Team Player

Ability to:
-Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

 

Pre-Employment Requirements:

 

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: