DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

BUSINESS OPERATIONS SPECIALIST

Job Location:

Office of the Director (OOD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $44,097 - $51,394 

Grade: 19

Closing Date: March 12, 2025

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here  to view ‘Our DES’ video. Come Join the DES Team!

DES is seeking an experienced and highly motivated individual to join our team as a Business Operations Specialist. This position is responsible for work of considerable difficulty concerning the Division's business activities, including creating purchase requisitions; processing invoices, claim memos, payment vouchers, in-state and out-of-state travel requests, telecom and mobile device requests, fingerprinting invoices, facility reconfiguration, relocation, and furniture or build-out projects, and maintaining records for different business activities. Position assists in overseeing the use of P-cards and associated recordkeeping and reconciliation of financial transactions; compiles data from Arizona Procurement Portal (APP) and other reports for analysis; identifies problems and proposes solutions for all aspects of business operations; attends meetings to gather and disseminate information for use by the Division. Position supports and advises the Business Operations Administrator on key business issues, maintains Department standards and procedures, working across functions to facilitate internal communications, and ensures effective information flow regarding all aspects of work product and deliverables to business operations partners.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords flexibility, autonomy and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Creates, amends, and closes purchase requisitions, including gathering and reviewing information in State contracts and agreements. Validates and reconcile receivers and invoices for payment; prepare claim memos and payment vouchers. Verifies and submits requests for telecom and mobile devices and other IT-related equipment.
• Acts as backup contact with the Department of Public Safety (DPS). Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial Services Administration to ensure timely payment.
• Assists in overseeing the use of P-cards and associated recordkeeping and reconciliation of financial transactions. Requests for in-state and out-of-state travel according to guidelines outlined in the State of Arizona Accounting Manual (SAAM). Processes requests, maintains records of all transactions, and reconciles monthly billing statement.
• Identifies and analyzes issues and proposes solutions to streamline processes in all aspects of Business Operations. Provides recommendations for improvement in business workflows and processes. Updates policies and procedures.
• Attends meetings as requested to gather and disseminate information to Business Operations Administrator and other colleagues.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Principles and practices of administration with special reference to organizat