Accounts Payable Clerk

POSITION: Accounts Payable Clerk

LOCATION: HQ

REPORTS TO: Accounting Manager

FLSA STATUS: Non-exempt

WAGE: $22.00/hr

BUT FIRST, COFFEE.®

Alfred opened the doors to its first location on tree-lined Melrose Place in January of 2013. Guided by our four core values — CONSISTENT INNOVATION, EVERYDAY EXCELLENCE, COLLABORATIVE INDIVIDUALITY, and JOYFUL BELONGING — we have built a passionate following with our innovative drinks, eye-catching design, and top-notch customer service. Whether you’re visiting a location in Los Angeles, Austin, San Francisco or the Middle East, your Alfred experience may look different, but our mission is singular: for every customer, both brand new and fiercely loyal, to walk out of Alfred as thrilled with their visit as they are with their beverage.

SUMMARY OF JOB:

The Alfred Accounts Payable Clerk is responsible for performing various clerical and routine accounting tasks in support of an operating unit. The Accounting Clerk will work in the fast paced/high volume environment and responsible for:

RESPONSIBILITIES:

• Ensures completeness of invoices vs. statement of accounts for weekly processing.
• Sorts documents, reviews for accuracy, matches supporting documents with statements of accounts and verifies invoices for payment.
• Ensures that all invoices received from cafes are signed/initialed by the cafe management team and/or request for confirmation of invoices.
• Enters all invoices that are due for payment in Quickbooks with proper account classification.
• Submits all invoices that are posted in QuickBooks for review and approval on a weekly basis.
• Performs research to resolve discrepancies noted and contacts departments and responds to inquiries by telephone or in writing; refers complex problems for solution. 
• Assists in the printing of checks and or payment via credit card.
• Updates the AP spreadsheet for auto pay bills, weekly, monthly payable transactions. Requests W-9 from all new independent vendors/contractors and prepares reports for 1099-Misc.
• Monitors autopay transactions and print the supporting invoices/bills for the charges from online access.
• Maintains an organized filing system for all financial transactions (i.e., check stubs, paid invoices, invoices from the cafes, vendor contract, intercompany transactions, financial records).
• Assist in other month/year end accounting reports, special projects and other duties
• Orders and maintain accounting supplies (including checks & deposit slips, etc.)
• Price checking of invoices based on vendor’s price list.
• Prepare the monthly debit and credit transactions spreadsheet for all bank accounts for the reconciliation report.