Associate Director: College of Arts & Sciences Advising - UTK

The Associate Director is part of the director’s team in the College of Arts & Sciences Advising Services and assists in the direction of the office. Advising Services is an academic unit which develops, implements, and maintains academic planning programs that focus on undergraduate student academic success, retention, and progression towards graduation for over 7,000 college majors, exploratory, and pre-professional. Staff in Arts and Sciences Advising Services provide programs and services which support self-exploration, major and career exploration, and academic planning. The Associate Director is also responsible for Health Professions Advising Initiatives. 

Health Professions Advising Initiatives

• Train advisors to work with students preparing to enter professional school in health fields. 

• Advising Alpha Epsilon Delta, the health professions honor society.

• Coordinate the pre-professional file process, reviewing and distributing pre-professional evaluations from faculty to medical schools. 

• Develop and update health professions curricular materials (catalog and pre-health guides).

• Coordinate the visits of admissions officers from professional schools to the UT campus. 

• Coordinate the instruction to and serve as the instructor of record for a Health Care Delivery course (INPG 210) 

• Chair the Scholarship Committee for the awarding of pre-health scholarships. Update and reevaluate the scholarship process as needed

• Monitor all content of the Pre-Health Website and make edits/updates on a regular basis. 

• Coordinate all aspects of the annual Health Fair

• Partner with Career Development and Academic Exploration to coordinate an annual Pre-Health Prep-week

• Provide a pre-health presentation for incoming students during orientation

• Develop, organize, and execute workshops for pre-health students

• Develop relationships with other offices across campus to coordinate pre-health guidance across campus

• Serve as the point of contact for the Health Professions minor

• Create and grow a pre-professional program that serves all students pursuing a health-profession regardless of their major

Supervision

• Supervise the Advising Coordinator and professional advisors in the Natural Sciences

• Supervise daily activities of administrative support staff

• Evaluate performance of administrative support staff and make recommendations concerning hiring and retraining

• Evaluate performance of Natural Sciences advising staff and make recommendations concerning hiring and retraining

• Conduct regular one-on-one meetings with supervisees

• Mentor advisors through the career path process 

• Mentor those off the career path in the College Skill Based Compensation process

Management/Communications

• Respond to advisor, student, and staff concerns on a daily basis 

• Assist in the coordination of weekly advisor meetings

• Assist in the development and implementation of an annual advisor training workshop

• Assist in on-going training of professional advisors in Advising Services

• Develop and conduct training for departmental advisors across the College

Academic Advising

• Provide general advising and specific advising for pre-professional students and students in transition

• Make decisions about late adds, course overloads, and tracking term appeals

• Counsel with students regarding course withdrawals

• Conduct intrusive advising sessions with students in serious academic difficulty

• Answer detailed advising questions via email and phone

• Assist with phone calls from parents and students

Required Qualifications

• Education: Master’s Degree

• Experience: 

  • Seven years of full-time advising or student success experience working with students, faculty, and staff in a college or university setting