Administrative Assistant

Description

       We are a growing construction-maintenance company with a fun work environment, and we are looking for an amazing Administrative Assistant. This person needs to be “All In” and be organized, have a good attitude with a sense of humor, and a lot of attention to detail. They must be a problem solver who also likes to be busy and can multi-task in a fast-paced environment. 

        This position will help coordinate the payroll, AP, and AR for our Murrieta Maintenance Department as well as support the admin team as a whole. This person will be able to interact with a variety of managers and technicians on a daily basis. Variety is never missing in this position. Our newest team member must like to be busy and should enjoy new challenges every day. Excellent typing skills are a bonus. Good communications skills and a desire to learn and grow are required. 

Experience in Excel needed, Spanish bilingual preferred; Word/Outlook/Sage 100 are a definite plus! 

Summary

The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs. 

• Assist in processing all monthly accounts receivables, payables, and payroll.
• Organizes office workflow and other office organizational tasks.
• Assist Office Administrators and managers in all administrative duties.
• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.  
• Develop and update administrative systems to make them more efficient.
• Recordkeeping of data as needed or requested by management. 

Requirements

Skills and Abilities

• Administrative Assistant requires one (1) or more or more years of working experience in a clerical or administrative role.
• Excellent communication, time management, and organizational
• Able to interact with managers at all department levels. 
• Familiarity with common procedures for completing daily office tasks.
• Knowledge of Microsoft Office and other office management tools and applications. 
• Ability to work closely with coworkers and assist in all daily office needs.
• Assist to maintain a positive and productive work environment. 
• Self-starting capabilities, and the ability to work unsupervised.
• Physical Abilities: Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and or moving objects up to 25 pounds. 

Company Benefits:
• Paid time off -- 5 days of PTO from year 1-5 and then 10 days PTO after 6 years
• Paid sick time
• Paid medical/dental (70% employer paid/30% employee paid; dependents 30% employer paid)
• Cafeteria Plan: Vision
• 401k plan
• Employer paid Life Insurance
• Educational reimbursement
• Excellent opportunities for advancement

Successful candidate must possess a valid driver's license and submit to a background check and pre- placement physical.

Hours are 7:30-4:00 pm (somewhat flexible), Monday-Friday.

Pay range (depending on experience) $19-$24

For a comprehensive list of all ProTec Employee Benefits, please click here.