Accounts Payable Specialist

Job Summary: Accounts Payable Specialist is responsible for overseeing day‑to‑day accounts payable operations while ensuring accuracy, timeliness, and compliance with company policies. This role serves as a subject‑matter expert and lead point of contact for invoice processing, vendor relations, expense reporting, and month‑end close activities, while also supporting process improvements and mentoring AP staff.

 

Responsibilities:

• Review, verification, and approval of vendor invoices and check requests
• Ensure proper coding and accurate entry of invoices into the accounting system
• Oversee weekly check runs, ACH, and electronic payment processing
• Review, approve, and resolve employee expense reports
• Credit card coding & review of credit card template
• Reconcile accounts payable transactions and resolve discrepancies promptly, including sales tax
• Monitor vendor accounts to ensure timely and accurate payments
• Maintain accurate vendor master files and documentation
• Serve as primary point of contact for vendor inquiries and issue resolution
• Assist with month‑end, quarter‑end, and year‑end close activities
• Support audits by providing documentation and responding to auditor requests
• Perform additional duties and projects as assigned

 

Required Qualifications:

• High school diploma or GED required
• Minimum of 5 years of progressive accounts payable experience
• Strong proficiency with Microsoft Excel, Word, and Outlook
• Solid understanding of invoice processing, payment cycles, and AP controls
• High level of accuracy, organization, and attention to detail
• Ability to manage multiple deadlines in a fast‑paced environment
• Strong written and verbal communication skills
• Ability to handle vendor interactions professionally and resolve conflicts

 

Preferred Qualifications:

• Associate or Bachelor’s degree in accounting, Finance, or related field
• 7+ years of accounts payable experience in a mid‑ to large‑size organization
• Experience with sales tax in multiple jurisdictions
• Experience with Microsoft products, Excel; Outlook
• Experience with ERP or accounting systems (e.g., Oracle, SAP, NetSuite, Workday, or similar)
• Experience supporting audits and financial close processes
• Familiarity with process improvement or AP automation initiatives

 

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. 

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment 

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. 

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate 

 

Additional Information:

• Compensation: $50,000 - $60,000
• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Benefits:
  • Medical 
  • Dental 
  • Vision 
  • Flexible Spending Accounts 
  • 401K w/ company match 
  • Life/AD&D/LTD 
  • Paid Vacation/Sick/Holidays 
  • Employee Assistance Program 
  • Pet Insurance  

 

Qualifications

Equal Employment Opportunity Statement
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