Executive Administrative Assistant

Company Description

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

Job Description

This individual reports to the Global Executive Administrative Assistant Manager and is responsible for providing administrative support to the Executive Team. These duties include but are not limited to: database system maintenance and training, office supply purchasing, typing, filing, booking meetings and telephone duties. Responsible for confidential and time sensitive material.

Responsibilities

• Complete administration support to Executive Management

• Demonstrates excellent AGS values and beliefs

• Demonstrates excellent time management skills to prioritize workload

• Ability to coach and develop administration team

• Demonstrates understanding of budget awareness

• Demonstrates excellent time management skills to prioritize workload

•Demonstrates strong communication skills

• Demonstrates ability to work in a fast paced services environment

• Demonstrates ability to build strong relationships with relevant stakeholders

• Achieves all targets and has no performance issues

• Provide support to enable the effectiveness of the Executive Team through the provision of a broad range of administration activities

• Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in an executive office environment

• Maintain and coordinate Outlook calendars for multiple executives

• Plan, manage and attend to the Executive’s diary, emails and phone calls

• Assist with completion of necessary statistical reports as requested

• Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing

• Code and process business expenses

• Coordinate conference calls, events, conferences, and all meetings

• Effectively communicate and work with all levels of management maintaining a high level of confidentiality

• Prepare all documentation required for meetings and take minutes when required

• Prepare reports and presentations when required

• Develop and maintain strong internal and external relationships

• Compile statistical information as requested

• Assist with ad hoc administration duties that are consistent with the role

• Partner with the Strategy and Communications team when it pertains to Executive correspondence

• Travel to meetings as needed

• Provide a high-level support of Executives of varying levels for various processes, activities, and other tasks

Qualifications

• 4+ years of experience supporting a Vice President level or higher required

• Bachelor’s Degree preferred

• Demonstrate written and oral communication skills

• Demonstrate ability to work independently and as a team

• Capable of switching gears quickly and efficiently

• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)

• Ability and willingness to work cooperatively with others

• High degree of discretion dealing with confidential information

• Maintain appropriate interpersonal relationships with employees, peers, and consumers

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