Administrative Assistant, Penn Physics and Astronomy

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant, Penn Physics and Astronomy

Job Profile Title

Administrative Assistant B

Job Description Summary

The Department of Physics and Astronomy at the University of Pennsylvania is seeking an Administrative Assistant. This position involves taking proactive steps to maintain an accurate departmental website, providing administrative support to faculty and staff, assisting with event coordination, and handling various departmental tasks.

Job Description

The University of Pennsylvania Department of Physics and Astronomy combines world-leading science with the intimate faculty-student community unique to small departments. We are among the smallest of all Physics and Astronomy Departments of the top 25, but we have labs and facilities comparable to some national laboratories, and we often top the list of most highly-cited research. 

 

DUTIES: 

As an Administrative Assistant, you will be responsible for various key functions that contribute to the smooth operation of our department. Your responsibilities will include website maintenance, administrative support, event coordination, visitor assistance, and supply management.  

 

Ensuring the accuracy and currency of our department's website is one of your primary tasks. You will regularly update the website and actively seek out relevant information to keep it current. Additionally, you will play a vital role in disseminating important information about seminars, workshops, and departmental achievements. This involves posting updates on the website and university announcement lists while managing notifications associated with these events.