Administrative Coordinator I/II/III

Job Summary

$41,513 / year or higher DOQ + Full-Time County Benefits 

Performs responsible administrative and technical work supporting Department.

Responsibilities

• Issues and manages inventory and receipt of radios, various equipment, gear, uniforms and/or supplies; coordinates installation, maintenance, upgrades, alterations and collection of each as necessary; travels by vehicle to offsite locations as necessary.
• Coordinates and facilitates various identified programs and functions with the department; coordinates building repairs and generates building maintenance work requests; maintains and organizes assigned work areas and locations; coordinates classroom availability to include advance and other preparations; organizes and directs special Department events.
• Coordinates purchases with purchasing department and vendors; generates requisitions via computer; makes credit card purchases; coordinates purchasing card expenses and reports for Department P-card holders; assists with budget preparation.
• Meets and maintains contact with vendors; stays aware of advancements in technology/materials and of new or changing trends as it pertains to duties and responsibilities.
• Develops and administers operating records, enters data and coordinates with other sections within division, department and/or outside agencies and departments as appropriate.
• Prepares, reconciles, enters and maintains financial, administrative, training and travel documentation; drafts, types and edits memorandums, letters, reports and documents for self and others.
• (Administrative Coordinator II) – performs routine coordination in one or more Police Department functional areas.
• (Administrative Coordinator III) – performs routine coordination in all Police Department functional areas, maintains various databases, and provides routine and complex reports with analysis and recommendations.
• Performs other duties as assigned.

Qualifications:

Any combination of education and experience equivalent to a high school diploma; some college coursework in administrative
support technology preferred; and considerable experience in general office and/or public service work.
• Must possess or be able to obtain within 30 days of hire, a valid Virginia driver’s license and have an acceptable driving record
based on James City County’s criteria.
• Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services,
and evaluation of customer satisfaction.
• Skill in use of computer software including Microsoft Office Suite.
• Ability to communicate effectively both orally and in writing; effectively complete work and multi-task with frequent interruptions and, appropriately handle sensitive information and maintain confidentiality.

Click here ​for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email HR.Recruit@jamescitycountyva.gov.