Sr. Events Operations Specialist - Tradeshows

Articulate is seeking a Senior Events Operations Specialist, Tradeshows to own the operational execution of the company’s trade show programs and events. This role serves as an operational lead for assigned trade shows, with full accountability for logistics planning, vendor strategy, budget oversight, and onsite execution.
As a senior individual contributor on a lean, high-performing Global Events team, this role operates with a high degree of autonomy and independent judgment. This role balances strategic oversight with hands-on execution, adapting level of involvement based on trade show complexity, timelines, and business needs. The ideal candidate is both strategic and execution-oriented, able to design scalable operational frameworks while also leading complex, high-visibility tradeshow programs from planning through post-event analysis. This position plays a critical role in ensuring Articulate’s trade show presence delivers consistent brand quality, operational excellence, and measurable business impact.

What You'll Do:

• Trade Show Operations Leadership
• Own the end-to-end operational planning and execution for assigned trade shows, from initial planning through onsite delivery and post-event evaluation.
• Serve as the primary operational lead for assigned trade shows, accountable for logistics strategy, execution quality, and issue resolution.
• Lead the logistics workstream across all phases of trade show delivery, including planning timelines, production schedules, run-of-show development, and onsite execution.
• Exercise independent judgment to prioritize resources, resolve operational risks, and make real-time decisions that impact trade show quality, cost, and attendee experience.
• Act as the onsite operational lead at select trade shows, empowered to make decisions related to staffing, scheduling, vendor coordination, and attendee logistics.
• Ensure consistency, scalability, and adherence to Articulate’s brand and quality standards across all trade show executions.


• Vendor, Budget, and Partner Management
• Develop and manage relationships with trade show organizers, vendors and production partners, including booth fabrication, show services, AV, freight, and labor providers.
• Own trade show program budgets, with authority to allocate and approve discretionary spend within assigned limits; escalate and recommend additional investment needs to leadership.
• Handle invoice reconciliation, variance analysis, and proactively surface scope or budget risks to mitigate overspend.
• Partner cross-functionally with Marketing Operations, Sales, Customer Success, Creative, and external agencies to align on booth design, collateral, digital assets, and promotional materials.
• Hold vendors and partners accountable to service levels, timelines, and quality expectations, and recommend corrective action or termination if performance is substandard.


• Operational Execution & Systems Ownership
• Orchestrate the logistics for assigned trade shows and related programs, including travel, lodging, freight, AV, catering, registration, onsite staff operations, and materials.
• Provide light-touch operational oversight for select virtual events and webinars associated with trade show and partner programs, ensuring platform readiness, speaker coordination, and seamless execution appropriate to program complexity.
• Oversee shipping, storage, and inventory management for trade show assets, establishing scalable systems that ensure accuracy, efficiency, and asset reuse.
• Oversee trade show registration workflows and attendee communications, ensuring a seamless and professional experience while delegating or executing tasks as appropriate.
• Maintain critical trade show documentation, including contracts, manifests, run-of-show, booth inventories, and attendee data, and continuously evaluate opportunities to improve data integrity and accessibility.
• Collaborate on post–trade show reporting and analysis, including lead capture coordination, ROI tracking, survey execution, and documentation of insights to inform future planning.


• Continuous Improvement & Strategic Contribution
• Identify and implement process improvements across trade show logistics, vendor management, and operational tools to increase efficiency and scalability.
• Partner with the Senior Manager, Global Events to evaluate opportunities for trade show program enhancements, tooling improvements, and operational standardization.
• Contribute to the development and documentation of trade show playbooks, templates, and best practices that support consistency and long-term program growth.

What You Should Have:

• 5–8 years of experience in trade show operations, corporate events, or