Executive Assistant to Co-CEO & Co-Founder

We're Celonis, the global leader in execution management and process mining technology, and one of the 50 most valuable private companies in the world. We believe that every company can unlock its full execution capacity - and for that, we need you to join us.  

The Role:

We are seeking a highly professional and dynamic Executive Assistant who has previous experience of supporting within a CEO Office.

As the Executive Assistant to our Co-CEO and Co-Founder, you will work closely with Celonis Leadership team, Clients and other internal and external parties as the primary point of contact for all matters pertaining to the Co-CEO. You will be someone who thrives under pressure, loves working in a fast-paced environment, has a growth-mindset and is truly passionate about enabling Executives.

Not only will you join Celonis as the Executive Assistant to the Co-CEO and Co-Founder, you will become a trusted business partner which in turn will bring an exceptional opportunity to further advancement in your career with one of the most exciting technology companies in the world right now.

The work you’ll do:

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination.
• Manage, prioritize, draft incoming / outgoing correspondence.
• Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution
• Assist in creation and editing of documents and presentations for both internal and external audiences.
• Strategic alignment, coordination,  management and delivery of inflight projects working with multiple teams across all areas of the business
• Identify, propose, and implement solutions to enhance the Co-CEO daily and ongoing operations.
• There will be some travel expected with the role on an adhoc basis.

The experience you need:

• You will have a minimum of 5 years working as an Executive Assistant including experience supporting at C-Suite. 
• Have professional fluency (written and oral) in English and German language. 
• Experienced in the preparation of content for internal and external schedules and presentations.
• Ability to quickly understand complex information and context .
• Experience in supporting both internal and external project management and delivery.
• Excellent organisation skills whilst seeking to improve processes at all times.
• Superb attention to detail with the ability to achieve thoroughness and accuracy.
• Comfortable providing structure within an entrepreneurial and dynamic environment.
• Working with discretion, maturity and consistency.
• Strong sense of initiative and ownership.
• Advanced Google Suite + Microsoft Office skills.
• Strong interpersonal, collaborative, and communication skills.
• Flexibility to provide support during off-hours as needed in a truly international environment.
• High communication skills and analytical mindset

What Celonis can offer you:

• The unique opportunity to work within a new category of technology, Execution Management
• Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, L&D platform, mentorships, and more)
• Great compensation and benefits packages (equity (restricted stock units), life insurance, time off, generous leave for new parents from day one, and more). For intern and working student benefits, click here
• Physical and mental well-being support (subsidized gym membership, access to counselling, virtual events on well-being topics, and more)
• A global and growing team of Celonauts from diverse backgrounds to learn from and work with
• An open-minded culture with innovative, autonomous teams
• Business Resource Groups to help you feel connected, valued and seen (Black@Celonis, Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
• A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us

Since 2011, Celonis has helped thousands of the world’s largest and most esteemed companies yield immediate cash impact, radically improve customer experience, and reduce carbon emissions. Its Process Intelligence platform uses industry-leading process mining technology and AI to present companies with a living digital twin of their end-to-end processes. For the first time, everyone in an organization has a common language for how the bus