Payroll Technician

Grade: GS.06   Salary: $18.92/hour - $22.86/hour

Work Hours: Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST)
*Hours may vary due to work assignments or projects.*

Work Location: City Hall, 101 E. 11th Street, Chattanoonga

FLSA Status: This is a Non-Exempt position.

Department: Finance

CLASSIFICATION SUMMARY:  

Incumbents in this classification are responsible for performing all duties of the Payroll Technician and transmitting bank and tax files to pay employees; voiding checks; special projects and programs; reviewing, verifying and processing payroll documentation. Duties include calculating leave balances; coordination of garnishments and tax levies; implementing system updates; providing training to other staff and departmental Personnel Assistants and Administrative Support Assistant II. Works under limited supervision.

SERIES LEVEL: 

The Payroll Technician is the first level of a three-level payroll series.

ESSENTIAL FUNCTIONS:
(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Serves as a lead on projects and programs to include assigning and monitoring work; scheduling work; coordinating work assignments; training and providing work direction. 

Processes payroll which includes reviewing and preparing payroll runs to generate payroll checks, accounting reports, vouchers, check registers, payroll registers and deduction checks; editing time card detail report against calculated pay for employees; ensuring pay code time used balances with standard hours; balancing calculated payroll deductions against employee deductions; reviewing and verifying garnishments; resolving errors and discrepancies; processing and printing employee payroll checks; balancing check print totals against calculated payroll totals; finalizing runs; implementing system updates; generating related reports; processing direct deposits, positive pays and tax deposits; and performing other related activities. 

Imports pension element register to spreadsheet; monitors, edits and checks formulas with arguments to determine if correct deductions have been made; makes adjustments and records explanation for differences/exceptions. 

Utilizes spreadsheet software formulas with arguments to calculate and verify pension deductions on employee payrolls; edits formulas as needed; makes adjustments as needed on employee records; and records explanation for difference/exceptions. 

Serves as a liaison to internal departments regarding payroll activities, policies, procedures, inquiries and complaints; researches and resolves payroll errors or problems. 

Assists the Payroll Supervisor in testing and troubleshooting Oracle software. 

Must have a thorough understanding of required outcomes in order to assess the accuracy of resulting gross pay, deductions (voluntary and involuntary), taxes, benefits, and other miscellaneous payroll events and the resulting net pay.

Processes and monitors court orders involving payroll deductions which includes determining category of order, employment status, impact of other outstanding court orders and required actions; entering deduction data into payroll system; notifying court of potential problems; monitoring court ordered deductions and notifies court of deviations in ordered deductions; preparing court answers and ensuring the timely processing of documents in accordance with applicable legal requirements. 

Makes decisions involving check stop payments, voided checks, check replacement, W-2s, direct deposit returns and uncashed checks. Serves as a contact for the City's bank regarding verification of electronic payment files, valid check numbers or other related problems and issues. 

Coordinates verification of questioned payments with the bank and the City Treasurer's Office.

Develops training material for staff and departments fo