APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Events Assistant supports the planning of special events; coordinates guests lists and attendee invitations and registration; assists with vendor research and maintaining vendor contracts; executes checklists; processes surveys and evaluations; creates summaries and status reports; maintains records. This is a term position funded for one year from the date of hire with good possibility of refunding. 

• Assist with planning and coordination of special events, conferences, and meetings

• Research venues and services conforming to customer requirements; make reservations as directed

• Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security

• Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements

• Execute pre-event checklists; address or elevate issues of concern

• Process post-event surveys and evaluations; provide improvement area recommendations

• Promote environmental management and sustainability including recycling, conservation, and waste management

• Maintain contracts, agreements, and other records; create summaries and status reports

• Provide general administrative support

Education and Experience:

• This position requires a High School Diploma plus two plus years of related experience, or an equivalent combination of education and experience.

How to Apply and Additional Information:

• Please submit a resume and a cover letter.

• This position offers the potential for a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

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