Administrative Assistant RMC - Danville, VA

 

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business. 

That’s why our employees, from around the world, choose to be a part of JTI. It is why 83% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, nine years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

 

Administrative Assistant RMC - Danville, VA 
 

What This Position Is About
The primary purpose of this position is to provide support to the JTI RMC Leaf Services Management team by providing executive support, including but not limited to presentation preparation, office administration, events coordination, organization of on-site and offsite meetings, travel assistance, expense reporting, onboarding assistance, correspondence, and ongoing clerical support.
 
Areas of Responsibility

• Reception management: Answer and direct incoming calls, greet visitors and vendors (if required), pick up, distribute and process mail daily, assist with visitor badges, update email distribution list monthly (adding new hires, removing terminated employees)
• Office Administration: Order and distribute office supplies, maintain kitchen supplies and equipment. Ensure and sustain cleanness of the office premises via dealing with building management and cleaning team
• Meetings and Events coordination: Assist with on-site and off-site meetings organization (reserve conference rooms or meeting space, equipment, snacks and beverages), create and distribute agendas. Assist with organization of company holiday parties and events, organize catering, research and coordinate logistics for any off-site events including hotels, event venues, and restaurants
• Travel: Coordinate travel arrangements for the JTI Management team or for incoming visitors by request, including car services, flights, hotel reservations, support with visa invitation letters and other necessities to ensure smooth departure/arrivals during trips. Assist with any issues that arrive during travel or event arrangements. Assist with submitting expenses, according to the Company's Travel & Entertainment policy
• Clerical support: Handle a variety of admin/clerical tasks such as reporting spreadsheets, review and edit presentations, handle PO creations, pay invoices, and other support as needed
• New employee onboarding: Coordinate new hire onboarding, liaise with different departments to create an onboarding schedule, create, and distribute new hire packages, coordinate new hire first day introductions and walk throughs
• Other: Manage various tasks and projects as they arise and upon manager’s request
• Manage various tasks and projects as they arise and upon manager’s request

 
Who Are We Looking For - Requirements

• BA/BS degree is preferred
• 2-3 years of executive administration experience in mid/large corporation or 2-3 years of office work in a professional work environment
• Fluency in English, with excellent written and oral skills
• Advanced MS Word, Excel and Power Point. MS Project knowledge
• Excellent communication skills with strong ability to maintain the highest degree of confidentiality and diplomacy. Works well/productively with others. Is an autonomous problem-solver, and is self-sufficient as issues/problems may vary and guidance may not be readily available. Excellent time management and organizational skills are necessary due to the nature of working on multiple tasks simultaneously

Benefits
Excellent employee environment with a competitive benefits package including:

• Healthcare
• Dental + Vision
• Voluntary benefits
• Paid Time Off
• Paid family leave benefit
• 401k Plan + Company Contributions
• Life Insurance
• Disability
• Tuition Assistance