Preconstruction Manager

GENERAL JOB DESCRIPTION

This position is responsible for organizing all activities and team members to plan and deliver constructable projects. This individual has extensive experience planning and managing all types of projects and working with diverse teams. This individual will work with the business development team on the RFQ and RFP development process, interviews, and the client on-boarding experience. The preconstruction manager will oversee the project planning stages and involve stakeholders to properly prepare projects for seamless execution by the project management team. Preconstruction tasks include project risk identification and management to prevent issues with compromised quality / schedule overruns / margin slide, producing estimates with realistic budgets and achievable gross margins, developing relationships of trust with internal and external partners, maximizing efficiencies to expedite the preconstruction duration so revenue can be generated on projects, and helping to land and retain existing and new legacy clients.

DUTIES & RESPONSIBILITIES

• Coordinate and work in conjunction with business development as directed to cultivate project opportunities.
• Strategize with the Business Development Associate, Director, or Vice President to win work and get projects to revenue in a timely manner, with responsible margin.
• Attend site visits for client networking, design-assist coordination, and for due diligence in project planning.
• Create agendas, take notes, and distribute meeting minutes for all preconstruction-related meetings.
• Coordinate and partner with AHJ, municipal departments, and other stakeholders to understand requirements and build relationships to expedite the review and permitting process.
• Meet with the internal Operations and Business Development team members, design team, project schedulers, consultants, and clients to ensure we are aligned with program requirements.
• Create, communicate, and manage preconstruction schedules for projects during the preconstruction phase. Schedules should include all activities leading up to construction including the design milestones and deliverables relating to budgeting, constructability, value engineering, estimating, bidding, risk management, buyout and procurement, mobilization, and project start-up.
• Develop, communicate, and present preconstruction deliverables including preconstruction schedules, CPM construction schedules, cost estimates, long lead list and material procurement plans, site utilization and phasing plans, project-specific QA/QC plans, safety plans, and communication plans.
• Perform constructability reviews on graduated design sets.
• Write and issue RFI’s during preconstruction to identify and track missing or conflicting design information.
• As necessary, coordinate with the design team, Operations, and Subcontractors for pricing and contracting of mock-up or prototype construction assemblies. Coordinate testing on mock-ups, as needed.
• Coordinate and assist in scope creation and progressive plan review with the design team. Provide plan development progress updates to the estimating team for visibility and capacity planning.
• Coordinate, contract, and manage consultants for BIM, MEP coordination, and clash detection analysis.
• Perform lifecycle cost analysis of different systems and equipment options.
• Solicit, contract and manage the design-assist process with trade partners
• Coordinate and assist the estimating team with project scoping, WBS breakdown, bidder list assembly, bid tab creation, subcontractor ITB’s, and analyzing subcontractor proposals to determine best value bids.
• Assist qualifying bidders to ensure they meet project and Owner requirements, are financially solvent, and are capable of meeting schedule and quality expectations.
• Organize agendas, send invites, and lead preconstruction OAC meetings with the design team and clients and drive preconstruction progress as set forth by the preconstruction schedule and Owner milestones.
• Document all gained and lost days in the preconstruction progress through weekly reporting and updates to the project team.
• Assist the Operations team in assembling LOI’s, PO’s, Subcontra