Governance Support Associate, State Street Global Advisors, Senior Associate

SSGA Europe Limited (“SSGAEL”), an Irish domiciled Super ManCo, is the primary contracting entity for SSGA’s EU/EEA clients and the designated management company for SSGA’s EU fund entities. It has six EU branches located in Belgium, France, Germany, Italy, the Netherlands, and Poland. Its Dublin based HQ and five of the Company’s six branches are engaged in sales, marketing, and client servicing. The Company’s Poland branch is a key, strategic global hub for SGGA, operating as a designated SSGA investment center and as a global service center. To assist with the management of SSGAEL’s corporate governance framework, we are seeking to hire a Governance Support Associate.

• Role Description: This is an exciting opportunity to work as part of the EMEA CAO Team in a dynamic environment with primary responsibility of SSGAEL’s corporate governance framework (implementation, maintenance, and support) together with broader EMEA CAO Team initiatives. The successful candidate will work with key business stakeholders to ensure Board, and its Committees are assisted with effective flow of information and ensuring that all group, local, regulatory, and legal requirements are met from a corporate governance perspective. Role involves liaising with senior management and stakeholders across SSGA, co-ordinating Board and Committee agenda and papers, working closely with SSGAEL’s external Company Secretary, ensuring all corporate governance requirements are met,  that all related procedures are properly implemented and that all legal entity, Board, Committee governance related documentation is maintained and updated as well as supporting consistency in corporate governance practices across the corporate funds boards. 

Reporting to: EMEA Chief Administrative Officer and with local reporting line into AVP – Governance and Management Support.

Role Specifics:

• SSGAEL Board and Committees: Governance: Responsible for working with stakeholders at all levels right across SSGA to implement and maintain SSGAEL’s governance framework, monitoring compliance with corporate governance, firmwide legal entity governance standards and regulatory requirements, working with and supporting the Board Committees in the execution of their responsibilities in areas such as board evaluations and ongoing suitability assessments as well as implementing procedures relating to Board and Committee governance. This includes supporting the Board and Committees in the monitoring and implementation of governance requirements set out by the Central Bank of Ireland as well as the co-ordination and management of the SSGAEL Board and related Committees’ schedules, agendas, and reporting. It also requires management of the schedule of ‘Supplemental Information and Discussion” sessions for the Boards. This includes organizing sessions, ensuring presenters are available, following up on actions and other general administration. The role also includes supporting consistency in corporate governance practices across the corporate funds’ boards
• Governance Frameworks: Supporting the implementation and oversight of key governance frameworks and working with the first and second lines of defence.
• SSGAEL European Branches Support: Governance administrative support to branches across Europe.
• Corporate Governance Regulatory Developments: Monitoring corporate governance regulatory developments for incorporation into SSGAEL’s corporate governance framework -noting in particular IAR and CP86 requirements. 

• Legal Entity Governance Documentation: Maintaining key legal entity documentation e.g. Programme of Activity (PoA), Board & Committee Terms of Reference, licensing documentation and ensuring adherence to processes / procedures regarding maintenance and retention, including maintaining & updating Company Organisation Charts quarterly and ensuring all company filings are complete.

• Company Secretary: Day to day’ contact with  SSGAEL’s external Company Secretary with responsibility for monitoring and evaluating the service provider and service levels. Ensuring group legal entity standards and requirements are met, including maintenance of State Street’s legal entity database, Blueprint. Managing record retention on the Company Secretary portal.
• Administrative point of contact for Non-Executive Directors: ensuring requirements and information requests of NEDs are met.
• Board / Committee materials: ensuring materials are consistently produced to a high standard – whether by other teams or, in certain cases, by this function. Ensure proposed enhancements are implemented correctly and consistently. 
• Monitoring of Action Items: Ensure timely and comprehensive closure of Action Items by this function or by other teams.
• Broader EMEA CAO team responsibilitie