Staff Assistant III

Overview

This position is embedded in the new College of Veterinary Medicine at Utah State University (USU CVM), which currently is in the process of being established. The successful applicant will primarily assist the Interim Department Head, who also serves as Associate Dean for Research, in the administrative/clerical functions of the new and interdisciplinary department of Veterinary, Clinical, and Life Sciences (VCLS). During the initial stage of building the infrastructure for the CVM, additional assistance as needed to the CVM administration will also be part of the duties associated with this position. Forming new administrative and organizational structures in these exciting foundational times of the new CVM will require flexibility, enthusiasm, and initiative. If you are self-motivated, have great customer service skills, and a 'can do attitude' we want to hear from you!

 

This position is eligible for excellent benefits, including 13 paid holidays, vacation days, a 50% undergraduate and graduate tuition reduction for employees and dependents, competitive health benefits packages, and a generous contribution to retirement. View more information here: Summary of Benefits 2023-2024.

  

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, taking meeting minutes, and maintaining/ordering supplies.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Serves as point of contact for the department/college with the Office of Research and School of Graduate Studies
• Oversees access requests to campus buildings/rooms/areas for all faculty/staff/students.
• Supports the tracking of all CVM equipment.
• Greets and directs visitors.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes various standard documents, correspondence, and reports.
• May update website content.
• May provides support for departmental programs and projects.
• Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and directors.
• Assists students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.
• May work independently to provide high-level administrative support to a large or complex program.
• Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualification:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

Knowledge, Skills, and Abilities

• Skilled with computer programs and related software.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Exceptional organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work independently
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Cover letter to be typed/pasted at the end of your application

Name and contact information for 3 professional references to be entered into Candidate Profile

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Currently, the USU CVM participates in a “2+2” program with the College of Veterinary Medicine at Washington State University and the broader Washington – Idaho – Montana – Utah (WIMU) Regional Program in Veterinary Medicine that provides instruction to 30 students in each class cohort. However, in 2022 the State of Utah approved the establishment of a full 4-year DVM degree program at USU with the goal of admitting its inaugural class of 40 students in the fall of 2025 and supporting a class size of 80 veterinary students in subsequent years.

University