QA Associate Technical & Regulatory

Job DetailsJob Location: IL Corporate - Elgin, IL 60124Salary Range: $27.85 - $33.50 Hourly
Primary Purpose:

The QA Associate - Technical & Regulatory is responsible for supporting quality assurance programs, regulatory compliance, and technical documentation within the organization. This role ensures products, processes, and documentation meet internal quality standards and applicable regulatory requirements (e.g., FDA, USDA, HACCP, GMP). The position plays a key role in maintaining product specifications, managing documentation, and supporting audits and compliance initiatives.

Responsibilities:

Support implementation and maintenance of quality assurance programs and procedures
Assist with monitoring product quality, food safety, and compliance with established standards
Review batch records, production documentation, and quality data for accuracy and completeness
Investigate and document quality deviations, non-conformances, and corrective actions
Create, maintain, and update product specifications, formulas, and technical documentation
Manage document control systems, ensuring version control and accuracy of records
Support development and maintenance of Standard Operating Procedures (SOPs) and work instructions
Coordinate technical documentation for internal departments and external stakeholders
Ensure compliance with applicable regulatory requirements (e.g., FDA, USDA, GMP, HACCP, FSMA)
Assist in preparing regulatory submissions, product registrations, and certifications as required
Maintain regulatory records, including ingredient statements, allergen documentation, and labeling compliance
Support compliance reviews for packaging, labeling, and product claims
Prepare documentation and support internal, customer, and regulatory audits
Assist in responding to audit findings and implementing corrective actions
Maintain audit readiness and ensure required documentation is up to date and accessible
Assist with supplier documentation, including COAs, specifications, and compliance records
Support customer inquiries related to product quality, specifications, and regulatory information
Collaborate with procurement, production, R&D, and sales teams on technical and regulatory matters
Maintain quality and regulatory databases and tracking systems
Generate reports related to quality metrics, compliance status, and technical documentation
Ensure data integrity and accuracy across systems

 Qualifications
Education, Qualities and Skills Required:

Bachelor's degree in Food Science, Chemistry, Biology, Regulatory Affairs, or related field preferred
1-3 years of experience in quality assurance, regulatory, or technical role in manufacturing or food production
Experience working with FDA/USDA regulations, HACCP, GMP, or FSMA preferred

Strong attention to detail and organizational skills
Knowledge of quality systems, food safety standards, and regulatory requirements
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with QA/regulatory systems preferred
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Analytical mindset with problem-solving capabilities

Supervisory Responsibility:

No direct supervision required.

Work Environment:

Typical office working environment which includes a workstation equipped with a computer and other office supplies necessary for daily tasks. Typically climate-controlled to provide a comfortable working temperature year-round.

Lighting is usually a mix of natural and artificial sources to ensure sufficient illumination.

Position Type/Expected Hours of Work:

This is a full-time salaried position, and hours of work and days are Monday through Friday. Expectations of 45 hours per week, to be worked during normal business hours. Travel?

Physical Requirements:

The physical requirements for an office environment typically include:

Sitting: Prolonged periods of sitting at a desk or workstation.
Typing: Frequent use of hands to type on a keyboard and operate a computer mouse.
Visual Requirements: Extended periods of viewing a computer screen and reading printed or digital documents.
Mobility: Occasional walking or standing, including moving between different areas of the office.
Manual Dexterity: The ability to handle office equipment, such as phones, printers, and copiers, and to file documents.
Communication: Clear verbal and written communication skills for interacting with colleagues, clients, and vendors.
Lifting: Occasionally lifting and carrying light objects, typically up to 20 pounds, such as files, documents, or office supplies.
Reaching and Bending: Reaching above shoulder height and bending to access files and office supplies.
Hearing: Adequate hearing ability to participate in meetings and teleconferences.

These requirements ensure that employees can perform their duties effectively and safely within an office setting. Reasonable