Payroll Specialist

Description

Payroll Specialist

Position Type / Expected Hours of Work: 

Days and hours of this position is typically Monday through Friday, 8:00 a.m . to 5 p.m.

Job Purpose: 

• The Payroll Specialist assists with processing weekly payroll for hourly and salary employees. 
• The primary duties include processing payroll data, calculating wages, withholding taxes and other deductions (including garnishments), auditing time off banks, balancing employee and employer contributions (401K, medical, and other benefits), and expenses. 
• This position also answers employee questions, corrects paychecks, maintains accurate financial records, and prepares reports for management. This position requires the employee to stay up-to-date with tax changes. 

Essential Job Functions:

• Audit employee time and labor data and interact with supervisors as required to verify data and resolve discrepancies.
• Process payroll for a multi-state corporation
• Ensure payroll processes com ply with state, federal, and local payroll systems by implementing best practices as regulations change. 
• Assist with balancing of payroll accounts and resolve any payroll discrepancies. 
• Analyze and respond to inquiries from employees regarding paychecks amounts, deductions, leave accruals, direct deposit, and other concerns 
• Processes garnishments and communicate garnishment information to all parties 
• Work with payroll system to ensure that the company is in compliance with federal, state, and local legal requirements, establishing state tax, unemployment tax and local city/ territory accounts as necessary. Responsible for monitoring and completing tax filings as necessary. 
• Continuously refine reporting procedures to enhance data accuracy and relevance.
• Recommend updates to internal processes based on data -driven insights and industry best practices. 
• Work cross functionally to streamline processes and eliminate manual tasks through automation and technology solutions 
• Investigate complaints of noncompliance with prevailing wage payments, benefits payments, and apprenticeship violations. 
• Work with LCP Tracker software to review and approve certified payroll and payroll documents 
• Answer and resolve any prevailing wage/ certified payroll relate d issues timely. Escalate issues as necessary. 
• Continually update knowledge and skill base related to the system s, process, and requirements to maintain capabilities at the highest possible level. 
• Ensure that prevailing wage related transactions follow external and internal policies 
• Audit all system entries for new hires, status and compensation changes, and termination submissions the support of the HR team 
• Analyze payroll reports such as Certified Payroll, Job Costing, Gross Payroll Registers, PTO Accrual to ensure timely tracking and accruals 
• Collaborate with other functional areas on payroll issues and projects, including HR,Benefits, & IT. 

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines 

Equal Opportunity Employment: TAKKION is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 

Requirements

 Knowledge, Skills and Abilities: 

• Minimum of 3 years payroll processing experience in large, multi-state environment.
• Minim um of 3 years of experience in Certified Payroll, Union Reporting, and Labor Compliance. 
• A minimum of an Associate's degree or Bachelor's degree, or comparable experience.
• Strong attention to accuracy and detail. 
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Strong organizational planning and time management skills.
• Ability to protect confidential information.
• Working knowledge of MS office software Excel, PowerPoint, Word.
• Excellent communication skills, both written and verbal.
• High level of initiative and professionalism.
• Customer service focused.

Physical Demands: The physical dem and described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary