Office Manager to the Dean, School of Education

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

Join the School of Education as our Office Manager to the Dean and play a key role in supporting our mission to equip future educators and leaders. This role provides administrative support to the Dean of the School of Education and assists with communication, correspondence, planning, scheduling, and budget tasks related to the Dean’s office. This role is ideal for a proactive professional who thrives in a collaborative, service-oriented environment and enjoys balancing detailed administrative work with meaningful communication across the university community.

Salary:
Pay range $24.90 - $26.89 per hour
Actual salary offered is determined by the candidate’s experience, education, skills, and other factors, including internal equity and university funding resources.

Internal Classification: Career Track - Professional Job Level - 3

Job Status:

Full time

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Job Description:

What We’re Looking For

• A highly organized individual who can manage multiple priorities with professionalism and discretion

• Strong written and verbal communicator who can represent the dean’s office with excellence

• A detail-oriented problem solver skilled at anticipating needs and following through on commitments

• Someone who thrives in a fast-paced academic environment with seasonal cycles and deadlines

• A team-oriented collaborator comfortable working across departments and levels of the university

• A motivated self-starter who takes initiative and maintains confidentiality

• A tech-savvy individual experienced with scheduling, document preparation, and database management

• A dependable professional who ensures accuracy and consistency in records, calendars, and communications

• An adaptable contributor who can navigate shifting priorities while maintaining composure and efficiency

• A mission-minded individual who aligns with the values and spiritual mission of the university and the School of Education

What You’ll Be Doing

• Perform administrative assistant duties in support of the dean including, but not limited to word processing, scheduling appointments, making travel arrangements, and handling mail.

• Maintain the SOE dean’s calendar and prepare documents for meetings.

• Work closely with the Assistant Director of Operations to maintain integrity and consistency of SOE and university procedures, records, and contracts.

• Coordinate and post the SOE master calendar.

• Take minutes of the faculty, instructional personnel, and advisory board meetings and post to the shared drive. Distribute meeting recordings through email.

• Serve as liaison with other university offices and services.

• Prepare correspondence, reports, memorandums, master calendar, etc.

• Independently respond to letters, emails, and general correspondence of a routine nature. Responsible for final proofreading of documents. Develop and maintain an annual task calendar.

• Work closely with the Associate Dean of Teacher Preparation and Advanced Studies to assist in the hiring and onboarding of adjunct and full-time faculty. 

• Collect all necessary paperwork and upload the new employee information to