Assistant Director Housing Facilities - University Housing & Dining

TITLE

Assistant Director, Housing Facilities

 JOB SUMMARY 

The Assistant Director of Housing Facilities has direct responsibility for oversight of the facilities components of an overall housing program comprising 2400+ students.  Position responsibilities include, but are not limited to, departmental oversight responsibility for all custodial and maintenance operations for University residence facilities, serve as a liaison to the Department of Facilities Management and Construction, serve as a liaison for master-leased off-campus housing properties and summer conference cleaning responsibilities.  Provides leadership and direct supervision of Student Maintenance Assistants and summer cleaning crew staff.  Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.  

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Executive Director, University Housing & Dining

Supervises:     Coordinator, Facilities University Housing & Dining, Student Maintenance Assistants, Summer Cleaning Crew and Summer Moving Crew

ESSENTIAL DUTIES - May include, but not limited to the following:

• Directs, supervises, trains, and evaluates the Coordinator, Facilities University Housing & Dining, Student Maintenance Assistants, Summer Cleaning Crew and Summer Moving Crew. 
• Initiates and processes administrative documents related to management of the facilities operation for all residential buildings contained within housing program comprising 2,400+ student beds. 
• Researches, projects budget needs, and develops bid specifications for major facility related purchases within the residential system. 
• Participates in the preparation and justification of financial plans and promotes fiscal integrity within budgetary constraints.
• Assists the Executive Director of University Housing & Dining in developing and implementing long and short-term plans for renovations and refurbishment of existing and acquired new buildings.
• Participates in annual department budget meetings.
• Supervises and coordinates the University Work Order System providing follow-ups to ensure timely response and completion of repairs and projects.
• Serves as the University Housing & Dining primary liaison to the Department of Facilities Management and Construction regarding all custodial, maintenance, renovation, and construction issues and projects pertaining to the University Housing and Dining programs. 
• Directs facility preparation in the residence halls and apartment complexes including opening weekends and on-going day-to-day facility needs.
• Assists Dining Services with work orders or facility requests as needed.
• Confers with University administrators and outside officials to coordinate work, contracts, programs, and related needs follows up to ensure continuity and economy of effort and materials.
• Provides oversight responsibility, leadership, and supervision to the University Housing Conference Program by directing facility preparation for conferences and workshops in the residence halls and apartment complexes.
• Ensures the rooms and public spaces in the residence halls and apartments are clean, well maintained, and move-in ready for students, conference groups, and guests; walks the residential buildings weekly to visually inspect and evaluate the facilities.
• Coordinates relocation and inventory of furniture, ensures cleanliness and refurbishing of furniture; researches and make recommendations for new or replacement furniture purchases.
• Serves as the departmental University Safety Officer. 
• Implements procedures to ensure staff and student compliance with all safety policies and requirements. 
• Coordinates residence life efforts in safety and security awareness. 
• Develops and distributes information to residential students regarding safety and security.  Serve as the department reporting agent for federal crime statistical summary.     
• Serves on the back-up professional staff 24-hours per day duty rotation for University Housing responding to and documenting emergency situations while initiating communication and appropriate action in an effort to resolve the emergency, while working in concert with other University staff including, but not limited to: Public Safety, Counseling, Health Services, Student Life, etc.
• Orders supplies and parts for tradesmen and custodians.
• Processes Residence Hall Facility Request and coordinate reservation set up.