Grants & Contracts Manager

We are seeking a Grants & Contracts Manager who will be responsible for all activities related to the sponsored, non-sponsored projects and service centers within a department, center and/or division. Will oversee the pre-award, post-award and closeout activities for a variety of grants/contacts with varying levels of complexity. This role also manages a staff of two or more professional and para-professional level positions. The Manager serves as first point of contact and resource guide for department faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction for protocol, regulations and guidelines pertinent to the agency/or university.

Specific Duties & Responsibilities

Supervision/Performance Management (For employees who supervise others.) (30%)

• In collaboration with the management team identify the business requirements of the department and determine staffing needs.
• Conduct interviews and make recommendations for hire.
• Supervise and coordinate activities and workflow of two or three Grants & Contracts Analysts/Specialists
  
• (GCAs/GCSs) and 4-5 Sr. Grants & Contracts Analysts (Sr. GCAs).
  
• Set employee goals and objectives.
  
• Plan, prepare and revise work schedules and assignments according to need.
  
• Review performance data and executive summaries monthly to monitor and measure productivity, goal progress and activity levels.
  
• Conduct mid-year and annual reviews.
  
• Identify performance gaps and potential performance interventions.
  
• In conjunction with the staff member identify training and development opportunities to improve performance and assist with career goals. This may include one-on-one mentoring or group training.
• Provide ongoing feedback and constructive criticism.
• Resolve conflicts that interfere with the productivity of the department and seek.
  
• HR input as needed.
  
• Promote a positive climate to improve productivity and increase performance.
  
• Encourage continuous learning to enable staff to grow in their roles.
  
• Review and approve payroll transactions such as ISRs and E-forms.
  
• Oversee & track pre-review and signing of effort certification, follow up on any issues that need resolution and ensure completion quarterly and semi-annually for GCAs & Sr. GCAs.
  
• Review and approve E210s online, leave usage and accrual documents.
  
• Approve and track leave requests.

Sponsored & Non-Sponsored Projects Administration (30%)

• Collaborate with the management team and GCAs & Sr. GCAs to develop and manage budgets (i.e. operating budget).

• Facilitate the preparation and analysis of reports for the department's senior management and the Dean's Office.

• Is responsible for high level oversight of sponsored, non-sponsored and service center activity for assigned groups.
• This includes the review and approval of budgets and budget justifications for appropriateness, accuracy and completeness of content and comparing budget detail to budget justification for consistency and review of executive summaries for the groups PIs.
• Oversee the closeout of grants and contracts including review of final.
• Financial Status Reports (FSR).
• Review and approve SAP documents such as Shopping Carts, Non-payroll.
• Cost Transfers, ISRs & on-line check requests.
  
• Complete sample audit of monthly Pl account reconciliations to ensure both compliance and accuracy.
• Review and approve transactions posted to JHU procurement cards.
  
• Review terms and conditions of sponsored awards with GCAs & Sr. GCAs to ensure compliance with expenditure and reporting requirements.
  
• Review and approve travel as needed.
  
• Serve as backup for Sr. GCAs as needed during times of absence or heavy workload.
  
• Oversee the management of non-sponsored accounts including start-up, banking, special events or other accounts.

Financial Management & Oversight (20%)

• Work in concert with the Department’s Administrator, Sr. Financial Manager and other Grants & Contract Manager to determine the general, financial and administrative services required to plan and execute strategic initiatives and to bring about increased productivity and cost effectiveness.
• Seek alternative or innovative solutions to problems, and collaborate with the other managers, PIs and staff in problem resolution.
• Ensure the overall administrative and operational suppo