Executive Assistant

Employ is transforming how hiring gets done. With our three ATS solutions - Jobvite, Lever, and JazzHR - plus cutting-edge AI Companions, we free recruiters from admin work and give them more time for what matters: connecting with people. More than 23,000 global customers rely on Employ to make millions of candidate connections each year, helping them hire smarter, faster, and at scale. From growing startups to the world’s most recognized brands, we’re redefining what’s possible in talent acquisition.    We’re a fast-moving, remote-first team of builders and innovators who live our people-first philosophy every day. We back it up with flexible work scheduling and paid time off, comprehensive benefits, and career development opportunities that help you thrive. At Employ, you won’t just grow your career - you’ll help millions of others grow theirs.     Come join our team where we have each other’s backs, champion our customers, hold ourselves accountable, and shape what’s next in talent acquisition.   Candidate Safety Notice Please note, employ takes candidate safety seriously. Employ recruiters and employees communicate only via official @employinc.com email addresses. We will never request payment or personal financial information during the hiring process. If you receive suspicious outreach claiming to be from Employ, please report it to security@employinc.com.
About the Opportunity – Executive Assistant 

The Executive Assistant serves as a strategic partner to our executive team, providing high-level support in a fast-paced, fully remote environment. This role is critical to ensuring seamless operations, strong alignment, and effective engagement between executives and their internal and external stakeholders. 

We are looking for someone who is highly organized, proactive, and anticipates needs before they arise. This individual will manage complex calendars, coordinate travel logistics, and ensure day-to-day priorities run smoothly while adapting quickly to shifting demands. 

Beyond core executive support, this role offers the opportunity to take ownership of key programs and initiatives, including President’s Club, the Customer Advisory Board, and gifting and incentive programs. The Executive Assistant will play a meaningful role in driving execution, maintaining operational excellence, and supporting high-impact moments across the organization. 

As an extension of the executive team, this individual is expected to demonstrate exceptional judgment, discretion, and accountability while operating with a high degree of professionalism and adaptability. 

What You'll Do:

Executive & Operational Support 

• Own complex calendar management, prioritization, and sequencing across internal and external stakeholders. Anticipate conflicts, propose trade-offs, and proactively re-sequence based on shifting business priorities. 

• Manage end-to-end travel logistics, including itineraries, accommodations, and ground transportation. 

• Process and reconcile expenses accurately and on time. 

• Prepare leaders for meetings by collecting agendas, pre-reads, and decks for the following day’s meetings. 

• Conduct intake with each ELT leader to understand support preferences and adjust approach per each leader, to understand working styles, decision preferences, and communication needs, continuously adapting support as leadership dynamics evolve. 

Content & Deck Ownership 

• Collect, organize, and quality-check decks and materials for executive, leadership, and cross-functional meetings. 

• Build, maintain, and own decks for org-wide meetings (ex., ACMs, all minds, leadership forums), ensuring clarity, consistency, and strong narrative flow. Coordinate proactively with presenters. 

• Ensure all content for company me