Office Services Supervisor (Community Corrections): P&P District #6 Suffolk #P0604

Title: Office Services Supervisor (Community Corrections): P&P District #6 Suffolk #P0604

State Role Title: Admin and Office Spec III

Hiring Range: $37,495.00 - $52,770.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Suffolk P&P

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides supervision, guidance, and training for clerical staff in a probation & parole district office. Assists the district with management of probationer’s data and filing records. Assists in communication with probationers, court, public and other agencies. Supports the District in its mission of enhancing public safety and providing effective supervision to the adult probationers and for preparing comprehensive background reports for the courts and the Department of Corrections. Coordinates the provision of support services for the district office and the management of inmates' and probationers' data and preparation of reports and correspondence. Provides office/administrative support while demonstrating excellent customer service skills. Provides support to the Probation & Parole staff by taking care of reports and correspondence, opening court cases. Serves as the Human Resource liaison as well as performing fiscal procurement and monthly reconciliation duties.

Minimum Qualifications

Experience providing office and administrative support in a professional setting, including experience supervising clerical staff. Qualifications include working knowledge of supervisory principles, general office procedures, business English, mathematics, and administrative practices. Applicants must demonstrate proficiency with Microsoft Office 365 applications, internal databases, typing, data entry, accounting, basic bookkeeping, and the operation of standard office equipment. The position requires the ability to prioritize workloads, organize and direct the work of others, compose correspondence, prepare reports, create forms, and interpret and apply policies and regulations. Strong interpersonal and communication skills are essential for interacting with diverse groups, probationers, courts, other agencies, and the public. Experience performing human resources support tasks and fiscal duties such as procurement and monthly reconciliation.

Additional Considerations

Advanced knowledge or coursework or training in office administration, business management, or human resources; completion of supervisory, leadership, or customer service training; and familiarity with records management or criminal justice–related procedures. Certifications in areas such as office administration, bookkeeping, or procurement may be beneficial, as well as training in state or agency-specific systems, fiscal processes, or data management tools. Experience with state procurement systems, HRIS platforms, or document management software.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.