Administrative Specialist - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Technical Savvy

Certifications:

None

Experience:

4 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Administrative Specialist/Admin Assistant IV (AA IV) and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.
 

HOW AN ADMINISTRATIVE SPECIALIST WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

• The Admin Specialist is a central part of the front office staff.

As an Administrative Specialist, your day-to-day responsibilities will include:

• The Admin Specialist must exhibit an executive presence that supports these initiatives

• There are approximately 350 people in the Mission Center and the candidate will interact with individuals at all levels

• The Administrative Specialist will support the Sponsor Mission Center through supporting front office seniors and numerous Department Chiefs

• The AA's primary responsibility will be to successfully manage the high volume of taskings that come to Mission Center and the Departments every day

• The Administrative Specialist must be able to take initiative for tasks, be effective when working individually and contribute to our team environment

• The AA IV must establish and maintain positive and productive relationships with the Mission Center Front office team

• The AA IV will be expected to have strong interpersonal skills, to be able to communicate clearly verbally and in writing, and to be well-organized

• As a part of our administrative and support team, the Mission Center will look to the AA IV to contribute to office activities and help teammates in a variety of ad-hoc ways

• The Admin Specialist will mainly be reading official Internal Communications and knowledge of the Sponsor Internal communication system is a plus

• Knowledge of, and the ability to update the mission center website and knowledge and understanding of SharePoint is desired and knowledge of the Sponsor's communication systems is a plus

• The Administrative Specialist will be assisting the office with taskings using the corporate action tracking database used by all the centers across the Sponsor

• The Admin Specialist will have to use the following databases when requests arise: Sponsor's access request, Sponsor memo, Sponsor voucher, supply, travel, logistics, and procurement systems, calendar management and sponsor unique applications

• The AA IV will be asked to use Word to assist departments with edits in track changes, formatting documents properly, and creating responses to taskings

• This Admin Specialist position requires strong proficiency in the Microsoft Office Suite of products to include Outlook mail, calendar, and WORD as these programs are used daily

• The Admin Specialist will be asked to use Outlook in daily communications in response to, and the delegation of different taskings

• The candidate will primarily use Outlook, OneNote, and the TaskIT database to receive, process, distribute, compile, and answer a high volume of taskings across the Mission Center and Departments

• The AA IV will also need a basic level of proficiency in the use of PowerPoint and Excel

• The position sits in McLean, VA and there is no travel required to other locations

• No lifting, or moving of heavy items is required with this position

• There will be opportunity for some overtime, if desired

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• The position requires Hig