Purchasing Assistant

Matrix designs, manufactures, and sells innovative technological products that help keep people safe. Originally focused on the underground coal mining industry, Matrix has expanded into new industrial markets in the United States and globally.

We are currently seeking a Purchasing Assistant. This role provides critical support to the Purchasing Department by managing transactional activities, coordinating vendor communications, and assisting with material sourcing across all business lines. This role ensures accurate and timely processing of purchase orders, facilitates supplier collaboration, and helps maintain the steady flow of materials essential for manufacturing operations. By ensuring availability of components and services, the Purchasing Assistant plays a vital role in meeting customer expectations and supporting operational and project objectives. This position works in a team environment at our office in Newburgh, IN. This is not a remote position.

This position reports to the Procurement Supervisor.

Duties and Responsibilities

• Prepare and issue purchase orders to suppliers in a timely and accurate manner.
• Source materials and supplies required for manufacturing as needed.
• Monitor supplier performance and resolve issues related to delivery, billing, or quality.
• Communicate with vendors to obtain product and service details, including pricing, availability, and delivery schedules.
• Expedite special orders and manage urgent procurement needs.
• Investigate and resolve purchase order discrepancies promptly.
• Ensure defective inventory and returns are processed efficiently.
• Assist with special projects as assigned.
• Support compliance with ISO/IEC 80079-34 standards and company quality initiatives.

Qualifications & Competencies

Employment Eligibility & Verification

All applicants must be able to provide proof of eligibility to work in the United States. Employment is contingent upon the successful completion of the I-9 form, as required by federal law. Additionally, candidates will be required to undergo an employment verification process before beginning work. Please note that we do not offer sponsorship for work authorization (e.g., H-1B, TN, or other visas) at this time.

• High School Diploma or equivalent (Associate degree preferred).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Self-motivated and resourceful, with problem-solving capabilities.
• Excellent communication skills for interacting with supervisors, colleagues, suppliers, and internal departments.
• Proficiency in Microsoft Office; experience with ERP systems is a plus.

Working Conditions

• Working conditions will primarily be in an office environment with occasional work in a warehouse setting.

Physical Requirements

The employee is occasionally required to stand, walk and stoop, or crouch. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• First day coverage of all benefits - no waiting period
• Premium free medical, dental and vision insurance – working spouse must take single major medical at their place of employment if offered
• On-site health clinic
• Basic Life (2x annual base salary at no cost)
• Optional Life and Accidental Death and Dismemberment (AD&D) insurance
• Short-Term and Long-Term Disability insurance (no cost)
• 401(k) Plan with up to an 8% company match
• FSA for Health Care and Dependent Care
• 10 Paid annual holidays plus vacation time
• Educational Reimbursement Program
• Scholarship Program
• Optional Gym Membership
• E-Sports Room

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