Human Resources Assistant

Classification Title:

Human Resources Assistant

Job Description:

HUMAN RESOURCES (HR) DUTIES

• Process all levels of hires and terminations within the International Center, including TEAMS, OPS, Faculty, Student Assistants, Graduate Assistants, and foreign nationals. Ensure all appropriate hire paperwork has been completed.
• Coordinate interviews for all UFIC units including scheduling, communication, reserving parking pass and conference room and maintaining Page Up with candidates’ status.
• Prepare HR transactions, including recruitment, hires, position updates, terminations, retirement, leave cash outs, I9 reverifications and additional pay, etc.
• Maintains Visa Expiration report and generates other HR reports as needed
• Manages new hire onboarding schedule and tasks such as ordering Gator 1 cards, issuing room keys, ordering of name tags/name plates and business cards. Creates welcome packets for new hires and assigns mailbox.
• Schedules exit interviews for departing staff, collects any UF/UFIC property such as keys, PCard, laptop, nametag, Gator1 card.
• Communicates and interprets human resources policies and procedures for managers and employees.
• Processes faculty lump sum payments for study abroad programs, including hiring and terminating as necessary.
• Assists HR Generalist II with open enrollment, FMLA requests, ELOA’s and leave cashouts.
• Attends monthly UFHR Forums if HR Generalist II cannot attend

PAYROLL AND LEAVE DUTIES
•           Assists HR Generalist II with bi-weekly time and labor process, which includes email communication to staff and supervisors, reviewing preliminary paylists, and meeting deadlines.
•           Assists with answering questions and troubleshoots leave discrepancies and questions for departmental employees. Works with Central Leave in making leave adjustments.

• Enters and changes payroll distributions communicated by Finance Manager
• Completes forms and maintains file for leave pay-outs for departing TEAMs, USPS, and Faculty employees. Ensures payment of same.
• Enters and changes payroll distributions communicated by Finance Manager

OFFICE MANAGEMENT

• Maintains master key log, requests new keys as needed, issues keys to new hires and collect keys from departing employees
• Maintains UFIC org chart and employee lists in collaboration with HR Generalist II
• Assists with special projects assigned by the Dean or Director
• Submits work requests for building issues (facilities and pest control)

Other duties as assigned.

Expected Salary:

$19.15/hour

Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.

Preferred Qualifications:

The successful candidate will possess:
•           Excellent oral/written communication and interpersonal skills
•           Effective time management and organizational skills
•           Competency in problem solving
•           Ability to collect, evaluate, and analyze data
•           Ability to interact professionally with UF administration, faculty and staff, and represent UFIC in a professional manner
•           Ability to work collaboratively and as a team player
•           Knowledge of State, Federal, and UF HR laws and regulations

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No