Executive Assistant III

About ISACA

ISACA® (www.isaca.org) champions the global workforce advancing trust in technology. For more than 55 years, ISACA has empowered its community of 195,000+ members with the knowledge, credentials, training and network they need to thrive in fields like information security, governance, assurance, risk management, data privacy and emerging tech. With a presence in more than 195 countries and with more than 230 chapters worldwide, ISACA offers resources tailored to every stage of members’ careers—helping them to thrive in a rapidly changing digital landscape, drive trusted innovation and ensure a more secure digital world. Through the ISACA Foundation, ISACA also expands IT and education career pathways, fostering opportunities to grow the next generation of technology professionals.

Overview

Please note: This is a hybrid role, requiring 2 days per week at our headquarters in Schaumburg, IL and flexibility to be onsite additionally for events, etc. as needed.

 

The Executive Assistant III provides high-level administrative and operational support to select executives. The role manages calendars, travel, meetings, and sensitive communications so leaders can focus on business priorities. This position also improves how the executive office runs - building simple systems, tracking action items and deadlines, and coordinating across teams. The Executive Assistant exercises sound judgment, maintains confidentiality, and communicates clearly with internal and external stakeholders, including the Board of Directors.

Responsibilities

Executive support and calendar management

• Own and optimize complex calendars across time zones; schedule 1:1s, team meetings, and external calls with clear purpose and the right attendees.
• Proactively identify conflicts and constraints; propose options, secure decisions, and communicate changes quickly.
• Prepare leaders for meetings with agendas, pre-reads, and brief summaries; draft and edit emails, memos, and presentations as needed.
• Handle sensitive information with discretion; act as a trusted point of contact for the executive office, including Board-related coordination as assigned.

Meetings, events, and executive operating rhythm

• Coordinate executive, leadership, and Board-related meetings: scheduling, agendas, pre-reads, attendee logistics, and follow-ups.
• Capture decisions and action items, assign owners, and track completion; maintain a simple action log and reminders.
• Manage virtual and in-person logistics (room/venue, catering, accessibility needs, and technology setup).

Planning, tracking, and process improvement

• Support planning and execution of department initiatives by maintaining timelines, status notes, risks, and dependencies.
• Create and maintain simple tracking tools (spreadsheets, lists, shared folders) so information is current and easy to find.
• Compile background information and data for decision-making; draft first versions of updates and presentations for executive review.

Stakeholder communications and inbox management*

• Triage email and requests, draft responses, and route items to the right owner; ensure timely follow-through.
  • *Note: This responsibility may change depending on Executive preference regarding inbox access.
• Coordinate communications with internal teams, external partners, and vendors; maintain contact lists and distribution groups as needed.
• Represent the executive office with professionalism; escalate risks or sensitive issues quickly and appropriately.

Travel, expenses, and budget support

• Book and adjust complex domestic and international travel (air, hotel, ground transportation) and build clear itineraries.
• Submit and reconcile expenses; ensure documentation and policy compliance.
• Provide basic budget support (tracking, coding, and reporting) as requested by the executive and finance partners.

 

Qualifications

Required Field of Study:

• Associates in Business Administration or a related field, or no degree but equivalent work experience

Minimum Years of Experience Required:

• 5+ years of executive administrative experience, with direct support to senior leaders (e.g. C-level executives)

Description of Minimum Relevant Experience Required:

• Demonstrated experience managing complex calendars, travel logistics, and high-volume communications in a fast-paced environment.
• Proven ability to handle confidential information with discretion and exercise sound judgment.
• Experience coordinating cross-functional activities, including meetings, events, and leadership priorities.
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