Administrative Assistant, Senior- Local Training & Development P0237

Title: Administrative Assistant, Senior- Local Training & Development P0237

State Role Title: Admin and Office Spec III

Hiring Range: $22.00 - $27.00 per hour

Pay Band: 3

Agency: Department of Social Services

Location: CENTRAL TRAINING CTR

Agency Website: www.dss.virginia.gov

Recruitment Type: General Public - G

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.


Please note: Wage (P-14) employees are limited to working a maximum of 1500 hours in a 365-day period. This position averages no more than 29 hours a week. Wage positions do not include the state benefits package.

About The Position:

The Administrative Assistant Senior with the Division of Local Training & Development provides administrative support through the processing of invoices, completing purchase orders, processing travel reimbursement vouchers, preparing reports and spreadsheets, reconciling fiscal statements, using procurement and financial systems, preparing correspondence and will provide direct support to the Budget & Operations Manager and the Division of Local Training & Development.

Minimum Qualifications

Demonstrated:

•Experience with data entry, finance systems processing, analysis of data, creating spreadsheets, and documenting work tasks.
•Proficiency in Microsoft Office Products including Excel, Word, PowerPoint.
•Experience procuring goods and services in compliance with policies and regulations.
•Extensive work experience, education and/or training that demonstrates the ability to successfully perform duties of the position.
•Experience managing multiple projects with shifting priorities.

Additional Considerations

• Experience using the state procurement and accounting platforms.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

This position may be eligible for telework opportunities; availability, hours, and duration w