EXECUTIVE SECRETARY I (UMP)

Job Requisition ID: 49753 

Opening Date: 09/17/2025
Closing Date: 09/30/2025
​Agency: Department of Human Services
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding - Clerical - UMP Certificate 
Bilingual Option: 
Salary: Anticipated Salary $4,414-$5,926/month ($52,968-$71,112/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates the day-to-day workflow to and from the Staff Development and Support Services unit while working closely with the administrative assistant regarding employee training and scheduling needs. The incumbent will maintain schedules for the administrator, make travel arrangements and prepare required paperwork for administrator and unit staff. The Division is seeking to hire a detail-oriented and outgoing individual to provide administrative secretarial and office support duties for the Administrator.

Essential Functions

• Provides administrative secretarial and office support duties for the Administrator for Staff Development and Support Services Unit within the Division of Rehabilitation Services.
• Works with the Administrative Assistant to schedule virtual and in person trainings.
• Maintains schedule for administrator.
• Maintains files, resources, and inventory for the training unit.