Oncology Data Specialist - Certified

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full.  Below, you’ll find other important information about this position. 

The Oncology Data Specialist holds a critical role in the comprehensive management of Cancer Registry data, encompassing collection, capture, and meticulous reviews for data quality. The primary responsibility includes case identification, data collection, performing quality reviews in database and in EMR and reporting on all reportable tumors and malignancies while adhering to HIPAA regulations.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:

1. Associate degree.

2. Oncology Data Specialist credential (ODS-C) with required CE’s maintained with annual renewal of credential. 

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:

1. Graduate of Health Information Technology (HIT)/Health Information Management or equivalent program AND three (3) years of abstracting experience.

OR Cancer Registry Management Program AND Two (2) years of abstracting experience.

2. RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator), or RN (Registered Nurse).

EXPERIENCE:

1. Three (3) years of experience preferable in a hospital Registry performing data collection activities including Case finding, Abstracting and follow up. Experience using Registry resources including AJCC Staging system, STORE (Standard Oncology Registry Entry), NCCN treatment guidelines, Solid Tumor Rules, SEER Summary Stage, SEER Grade Manual, SSDI (Site Specific Data items) as well as knowledge of all Cancer Registry Standard setters’ regulations especially Commission on Cancer.

2. Experience and knowledge of principles of malignant and reportable diseases including procedures, medical terminology, and disease process and treatments modalities.

3. Experience conducting data quality reviews

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Case Identification:

• Apply knowledge and reporting guidelines set by Standard Setters, the Hospital (WVU Registries) and State to identify all reportable tumors and malignancies. Record reportable cases into the Suspense system.

• Identify non- Reportable cases, mark them as non-reportable in the database, document decision-making and provide reasons not reportable.

2. Case Abstracting:

• Utilize cancer data collection principles to examine relevant information from medical records.

• Extract all relevant information including but not limited to patient demographics, tumor characteristics, treatment modalities (from Surgery, Medical Oncology, Radiation Oncology, Palliative, and other disciplines, pathology details), pathology, labs, genetic profiles, and other outcomes from internal and external (outside Hospitals) sources.

• Assign codes to the extracted data based on established coding systems (STORE, SEER, ICD-0) ensuring that you adhere to guidelines established by standard setters, Hospital, and regulatory bodies to ensure consistency and compliance with reporting guidelines.

• Complete and verify staging to ensure it meets American Joint Commission on Cancer (AJCC) Tumor Node Metastasis (TNM) guidelines.

• Summarize patient experience from diagnosis to survival or expiration per guidelines set in Hospital (WVU Registries) text documentation policy for uniformity and consistency in data collection.

• Verify the accuracy of collected data to maintain high data quality and reliability and to ensure that you meet 90% quality threshold set by the Hospital (WVUCI Registries).

• Meet abstract productivity standards set by the Hospital (WVUCI Registries) and the State.

3. Case follow up:

• Monitor and update vital status, cancer status, cancer recurrences and any additional relevant information utilizing all available medical records (internal or external), phone contacts, physician letters, other cancer registries and other agencies as appropriate.

4. Quality Reviews:

• Conduct quality reviews on assigned sites periodically especially if you identify areas of improvement.

• Conduct Peer quality