New Student Enrollment Coordinator (24566)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Responsible for the coordination of departmental administrative projects and processes toward the successful admission of new students to the OUAZ Surprise campus. Plans and executes on campus recruiting events, including but not limited to new student orientations, campus visit days and so forth designed to attract, engage and enroll new students and their families. Ensures consistency and integrity of data in the CX and TX systems and provides support to system users within the enrollment office. Weekend and evening work is required.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Coordinates the process for prospective student inquiries and applications working collaboratively with enrollment and financial aid staff. Assists with callbacks to prospective students from phone inquiries, high school visits, educational fairs, and from any other source in a timely and professional manner. Work with prospective students and enrollment staff to better understand information required for admission. Track all inquiries, intakes, and new enrollments providing necessary enrollment data information and reports.
• Assure all prospective students and other community members are greeted by department staff offering a strong, customer oriented service to each who calls or walks in the office. Provide support to other department members by communicating and conducting campus visits/tours for prospective student campus visits when ambassadors or advisors are not available. Conducts outbound phone calls to students regarding enrollment documents as needed.
• Works in cooperation with the enrollment staff to plan, organize, and facilitate recruitment events, with emphasis to campus visits by prospective students and their families, as well as high school and community college administrators regarding bus trips and other campus visits.
• Provide support and coordination to the unit’s annual strategic plans, goals, and enrollment initiatives, working with the enrollment staff toward the goal of increasing institutional recognition as well as the prospective student pool.
• Responsible for assuring field enrollment inquiries are entered in a timely and accurate manner. Information entry will regularly include, but not be limited to, batch entry and maintenance.
• Provides regular and timely report generation as well as report analysis as established by systems and process of the department and OUAZ Surprise.
• Works closely with the enrollment staff to determine needs to which student workers can make an impact on recruiting.
• Understanding of OUAZ Surprise campus offerings and admission criteria necessary to recruit and admit students. Understands and exercises the established process related to each prospective student’s entry into Ottawa University. Must understand programs and systems to be able to effectively assist students toward a program that will successfully meet degree requirements.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage colla