Senior Manager Equity Administration

Job Summary

The Sr Manager of Equity Administration will be responsible for managing all aspects of our equity compensation programs, ensuring compliance with regulatory requirements, and providing exceptional support to our employees. This includes responsibility for the design, implementation, communication, and day-to-day administration of Medline’s equity plans. This role will provide valuable data-driven insights to improve efficiency, engagement, and effective delivery of executive compensation and equity programs.

Job Description

MAJOR RESPONSIBILITIES:

· Equity Plan Management: Oversee the administration of all global equity compensation plans, such as stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs).

· Equity Plan Management: Manages relationship with equity plan vendor

· Equity Plan Project Management: Handles project coordination for equity vendor implementation.

· Equity Plan System: Ensures equity system set up is done timely and accurately. This includes initial set up and ongoing needs.

· Global ESPP: Manages global phased rollout including assessing feasibility of country inclusion, registration, communication, and vendor integration.

· Compliance: Ensure compliance with all relevant regulations, including SEC reporting requirements, tax laws, and company policies.

· Employee Support: Provide guidance and support to employees, at all levels, including the c-suite, regarding equity compensation, including education on plan features, vesting schedules, and tax implications.

· Data Management: Maintain accurate and up-to-date records of all equity transactions, including grants, exercises, and cancellations.

· Reporting: Prepare and distribute regular reports on equity compensation metrics to senior management and the board of directors.

· Collaboration: Work closely with the finance, legal, and HR teams to ensure seamless integration of equity compensation programs with other company initiatives.

· Process Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of equity administration.

· Long Term Incentive Plan: Supports the LTI plan design (strategy), reviews data, market peer analysis, and market trends to give input and recommendations.

· LTI in Workday: Responsible for LTI planning executed in Workday. This includes everything from design, testing, communication, and integration to equity vendor system. Determine what is in Workday, visibility for what and for whom, and reporting.

· Data Analysis: Analyze and compare competitor public findings to ensure competitive positioning. Provide summary to help team formulate decisions and recommendations.

· Market Trends: Stay abreast of trending topics in compensation regulation, including policies of the Federal Reserve, SEC, stock exchanges, and other relevant constituencies. Stay abreast of and report on legislation, regulations and media articles about compensation. Provide findings and routinely updates team about discoveries.

· Professional Inquisitiveness: Adapt readily to changing priorities; offering solutions to challenges or problems as they occur.

· Other: Filings, Reports, Data Analysis, and Special Projects/Requests.

Education

· Education: Bachelor’s degree in Finance, Accounting, Business Administration, or related field. Advanced degree or professional certification (e.g., CEP) is a plus.

Work Experience

· Experience: Minimum of 8 years of experience in equity administration, with 5 years of managing the equity vendor relationship, preferably within a Fortune 500 company.

· Skills:

- Familiarity with private and public company equity compensation schemes.

-Strong understanding of equity compensation plans and related regulations.

-Familiarity with tax and accounting implications of compensation programs.

-Experience managing executive compensation plans in Workday preferred.

-Excellent analytical, problem solving and financial modeling skills, with high level of accuracy and attention to detail; requires advanced mathematical skills, financial knowledge, excel skills and spreadsheet analysis.

-Proficiency in equity administration software and Microsoft Office Suite.

-Excellent communication and interpersonal skills, with the ability to engage effectively with all levels of management and team.

-Ability to work with pressing deadlines, prioritize tasks, and demonstrate flexibility with changing priorities.

-Ability to collect and analyze information, problem-solve, and feel empowered to make recommendations or decisions to all levels of management and team.

-Strong attention to detail and organizational skills.

-Thrives in a self-starter, entrepreneurial environment.