Administrative Assistant - EMS / Fleet

It's more than a career, it's a calling.

OK-SSM Health St. Anthony Hospital Midwest

Worker Type:

Regular

Job Highlights:

• Department:  Emergency Services, Ambulance

• Schedule:  Full Time, Day Shift

• Starting Pay:  $15.80 + (Offers are based on years of experience and equity for this role.)

• Location:  St. Anthony Hospital Midwest City

*Get paid daily doing the work you love in a way that fits your life.  At SSM Health St. Anthony, we believe you deserve the flexibility to work a schedule that fits your life and to get paid when you need it. That's why we're now offering a same day pay option!

Our EMS department operates a clinical EMS division and a fleet maintenance division for all of our ambulances, hospital vehicles and fleet work for other emergency response agencies.  This position works daily with the fleet maintenance supervisor and also assists the Director with the timekeeping for both EMS and Fleet.  The job duties entail managing invoices for fleet repairs, managing invoices for parts and equipment purchased for repairs and routing to the appropriate SSM accounts payable representatives at our other hospital.  The position uses a database for repair documentation on all serviced vehicles in order to run maintenance reports on each vehicle along with repair costs per vehicle and revenue production for the fleet division. 

The ability to use different databases and produce Excel spreadsheets is a necessary skill.  The position requires email and phone correspondence with our fleet vendors and other SSM Health departments.

If you are eager to begin a new journey in your career, please apply today!

Job Summary:

Supports an Administrator, Sr. Director/Director, or department leader. May support a department.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Work may include routine to complex administrative support functions.
• Compiles information for reports or presentations. Prepares charts, graphs, or tables.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence. Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems. Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works under clearly defined procedures with limited discretion, and under close supervision.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience

EXPERIENCE

• No experience required

PHYSICAL REQUIREMENTS

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Fre