Executive Assistant - (Multi-Departmental Support)

This is a remote position.

• Mondays to Fridays, 9:00 am to 6:00 pm UK Time

We seeking a highly organised, proactive, and adaptable Remote Executive Assistant to provide comprehensive administrative support across multiple departments. This pivotal role is ideal for a self-starter who thrives in a dynamic, fast-paced environment and excels at managing diverse projects and priorities from a remote setting.

As our Remote Executive Assistant, you'll be a vital extension of our team, ensuring seamless operations and efficient project execution across various functions. While primarily supporting our executive leadership, your expertise will be leveraged to assist with key administrative initiatives and ongoing tasks for departments such as Operations, Accounts, Commercial, Property and others as needed.

Key Responsibilities:

• Executive Support: Provide high-level administrative assistance to executives, including diary management , credit card reconciliation , and some travel management .

• Project & Task Management: Take ownership of various administrative projects, from initiation to completion, supporting different departments. This includes Monday.com board project management, coordinating project timelines, tracking progress, and facilitating communication amongst stakeholders.

• Supplier & Vendor Relations: Support with contract negotiation with suppliers and manage vendor communications.

• Communication & Collaboration: Act as a central point of contact, facilitating clear and efficient communication with external and internal stakeholders. Utilise virtual collaboration tools (e.g., Google Workspace) effectively to ensure seamless remote teamwork.

• Information & Document Management: Organise and maintain digital documents, files, databases, and information systems to ensure easy accessibility and data integrity. 

• Reporting & Analysis: Assist in compiling reports and presentations for various departments.

• Process Improvement: Identify process inefficiencies and proactively recommend workflow improvements to enhance operational effectiveness across departments.

• Ad-Hoc Administrative Tasks: Undertake a variety of ad-hoc administrative tasks as required to support the overall efficiency of the business.

Requirements

Your Approach & Our Culture

We value a proactive mindset and a willingness to learn. While we expect you to be a self-starter, we also want you to feel empowered to seek clarity. Don't be afraid to ask questions – we believe that asking for clarification is a sign of thoroughness and a commitment to getting things right. We encourage you to proactively seek out information and solutions , but also to reach out when you need guidance or encounter something new. Your ability to anticipate needs and contribute ideas will be highly valued.

Who You Are:

• Experienced EA: You have a proven track record (X+ years) as an Executive Assistant, ideally in a remote or hybrid environment.

• Tech-Savvy: Highly proficient with virtual collaboration platforms (including Monday.com) and standard office software (Microsoft Office Suite, Google Workspace).

• Exceptional Organiser: You possess superior organisational and time management skills, with the ability to juggle multiple priorities and deadlines effectively.

• Proactive & Resourceful: You don't wait to be told what to do; you anticipate needs and find creative solutions independently.

• Excellent Communicator: Your written and verbal communication skills are impeccable, allowing you to interact professionally with all levels of staff and external contacts.

• Detail-Oriented